PMO Analyst - AI (m/f/d)

Role Overview

PMO and Portfolio Reporting

• Track milestones, schedules, budgets, risks, issues, dependencies, resources, and action items.
• Prepare PMO dashboards, KPI reports, executive summaries, management presentations, and portfolio-level reporting.
• Maintain project plans, RAID logs, status reports, resource allocations, and governance records.

Governance and Performance

• Support stage-gate reviews, steering committee reporting, compliance tracking, documentation management, and portfolio reviews.
• Analyse delays, cost variances, resource constraints, delivery risks, and emerging performance trends.
• Ensure consistent reporting, documentation, governance, and delivery standards across the project portfolio.

Planning and Improvement

• Assist with forecasting, capacity planning, resource tracking, and project prioritisation.
• Identify opportunities to improve PMO processes, reporting frameworks, templates, and delivery controls.
• Support project management best practices across the organization.

Required Experience and Skills

• 3–7 years of experience in PMO, project controls, project coordination, project support, business analysis, or reporting.
• Expertise in PMO reporting, project controls, portfolio support, governance, performance analysis, and project coordination.
• Advanced Microsoft Excel and PowerPoint proficiency and experience preparing executive dashboards and reports.
• Understanding of scheduling, budgeting, risk management, project lifecycles, governance, and reporting frameworks.
• Strong analysis, problem-solving, organization, time management, stakeholder engagement, and communication skills.
• Ability to manage multiple priorities and workstreams simultaneously.

Education

• Bachelor’s degree in Business Administration, Project Management, Finance, Engineering, Information Technology, or a related discipline.

Preferred Experience and Tools

• Enterprise PMO or large transformation programme experience is preferred.
• Power BI, Microsoft Project, Jira, Primavera P6, and PPM platform experience is preferred.
• Experience with automated dashboards, management reporting, resource management, budgeting, forecasting, Agile, hybrid, or transformation initiatives is preferred.
• PMP, PRINCE2, PMI CAPM, Agile Practitioner, or PMO professional certification is advantageous.

Knowledge Areas

• PMO governance, project lifecycle management, portfolio reporting, project scheduling, risk and issue management, resource management, and financial tracking.
• Performance measurement, KPIs, Agile and Waterfall delivery methodologies, and stakeholder management.

About Halian