Personal Assistant (PA)

Role overview

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule; prepare agendas and record minutes when required.
• Handle emails, telephone calls, correspondence, and follow-up communications.
• Arrange business travel, including flights, accommodation, transportation, and itineraries.
• Prepare reports, presentations, letters, and other business documents.
• Organize confidential files and records; remind the executive about appointments, deadlines, and priority tasks.
• Coordinate with clients, suppliers, employees, and other stakeholders on the executive's behalf.
• Assist with expense tracking, receipts, and administrative records when required.
• Conduct research to support meetings and decision-making; respond to changing schedules and urgent requests.
• Maintain discretion and confidentiality and perform other reasonable duties related to the position.

Requirements

• High school diploma or equivalent; a Business Administration or related diploma or bachelor's degree is an advantage.
• Previous Personal Assistant, Executive Assistant, Secretary, or Administrative Assistant experience is preferred.
• Excellent written and verbal English communication; proficiency in Word, Excel, PowerPoint, and Outlook.
• Experience managing calendars, appointments, meetings, and travel arrangements.
• Ability to prepare professional correspondence, reports, and presentations.
• Strong organization, time management, multitasking, prioritization, interpersonal, and problem-solving skills.
• Professionalism, discretion, integrity, confidentiality, independent work, and flexibility are required.
• Additional language skills are an advantage.

Workplace

• Full-time on-site work in Dubai, UAE.

Benefits

• Competitive salary based on qualifications and experience; no amount or pay cadence is specified.
• Employment visa, medical insurance, leave, public holidays, and end-of-service benefits are subject to applicable terms and UAE requirements.
• Professional development and career growth opportunities are stated; transportation or accommodation may be available under company policy and contract.