Party Coordinator - RM
Key Skills for This Role
Full Job Posting
Event Planning and Coordination
- Coordinate, oversee, and participate in events at the assigned Orange Wheels centre.
- Identify client requirements and expectations for each event.
- Liaise with vendors, exhibitors, and stakeholders during planning.
- Plan and execute events in line with company standards.
- Manage records, databases, calendars, and reports.
- Coordinate entertainment options and provide additional team support when needed.
Client Interaction and Communication
- Communicate with customers throughout the planning process to understand requirements and goals.
- Coordinate guest lists and vendor specifications and ensure stakeholders understand event details.
- Serve as the main contact for clients, vendors, attendees, and speakers.
- Provide updates, answer inquiries, and address concerns.
- Complete post-event client follow-up and document issues and resolutions.
Promotion and Customer Service
- Create innovative event themes and attractions to enhance event experiences.
- Coordinate email campaigns and visually appealing e-invites with the marketing team.
- Assist clients, maintain customer satisfaction, and support a positive experience.
Finance and Logistics
- Issue invoices, collect payments, and ensure accuracy in financial transactions.
- Negotiate vendor contracts while meeting budgetary objectives.
- Manage event setup, teardown, follow-up, and coordination with operations.
- Set up tables, chairs, and decorations for event spaces.
Role Requirements
- Ability to coordinate events and communicate with clients, vendors, attendees, speakers, and other stakeholders.
- Ability to manage administrative, financial, setup, teardown, and event logistics activities.
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