MEP Document Controller

Role overview

Document control and coordination

• Manage electronic and hard-copy project documents, correspondence, drawings, technical submittals, and submission records.
• Maintain document registers, drawing registers, transmittals, submission logs, and records of project correspondence and meeting minutes.
• Control drawing and document revisions, and track approved, rejected, superseded, and revised records.
• Coordinate preparation, submission, tracking, and follow-up of submittals, method statements, inspection requests, and project documents.
• Maintain RFI, MIR, WIR, quality, inspection, technical-query, site-instruction, and consultant-comment records.
• Number, title, file, distribute, archive, retrieve, and back up documents; ensure stakeholders can access the latest approved versions.
• Monitor approval status, follow up on pending submissions, and prepare reports highlighting overdue items.
• Coordinate documentation requirements across engineering, project management, QA/QC, procurement, and site teams.
• Assist with O&M manuals, testing and commissioning records, warranties, and final handover documentation.
• Follow company, project, client, and consultant documentation procedures while maintaining accuracy, confidentiality, and traceability.

Qualifications and requirements

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or a related field.
• At least 4 years of UAE experience as a Document Controller in MEP, construction, or interior fit-out projects.
• Prior handling of MEP drawings, technical submittals, material approvals, and project correspondence is required.
• Knowledge of document procedures, numbering, revision control, transmittals, registers, RFI logs, and inspection-request records.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage large document volumes, meet strict submission deadlines, work independently, and coordinate with multiple teams.
• Strong organization, communication, coordination, time management, attention to detail, and record accuracy.

Preferred experience and systems

• Aconex, Procore, SharePoint, or similar document management platform experience is an advantage.
• Experience in MEP contracting, building services, commercial or residential construction, and interior fit-out is preferred.
• HVAC, electrical, plumbing, firefighting, consultant/client submissions, testing, commissioning, and handover documentation experience is preferred.