Logistics Executive

Job purpose

Key responsibilities

• Prepare, review, and maintain commercial invoices, packing lists, bills of lading or air waybills, delivery notes, certificates of origin, and other logistics documents.
• Coordinate sea, air, land, and courier shipments with freight forwarders, transporters, shipping lines, airlines, and courier companies.
• Coordinate with customs, sales, loading and packing, warehouse, production, and internal departments to process shipments on time.
• Arrange shipment bookings and follow vessel, flight, and delivery schedules; track shipments through delivery and update concerned departments.
• Ensure shipping and customs documents are accurate, complete, and submitted within required timelines.
• Follow up on customs clearance and resolve documentation or clearance issues with relevant teams.
• Support certificates of origin and other import/export documents; obtain and compare freight quotations when required.
• Coordinate loading, packing, collection, transportation, and delivery arrangements.
• Maintain shipment and freight records; assist with delays and delivery discrepancies and ensure compliance with shipping requirements.

Requirements

• Diploma or bachelor’s degree in Logistics, Supply Chain, Business Administration, Commerce, or a related field.
• Relevant experience in logistics coordination, shipping, import/export, or freight forwarding.
• Good understanding of sea, air, land, and courier shipment procedures.
• Familiarity with commercial invoices, packing lists, bills of lading, air waybills, and certificates of origin.
• Knowledge of UAE customs and import/export procedures is preferred.
• Experience coordinating with freight forwarders, customs teams, warehouses, and internal departments.
• Good communication, coordination, and follow-up skills; proficiency in MS Office, especially Excel and Outlook.
• Strong attention to detail and ability to manage multiple shipments and priorities.