Purchase Assistant

Job Purpose

Purchase and Procurement

• Receive purchase requisitions from projects and departments and process them accordingly.
• Send RFQs to suppliers and obtain competitive quotations.
• Prepare quotation comparison statements for management review and approval.
• Assist with purchase orders, service orders, and related procurement documents.
• Follow up with suppliers on deliveries, replacements, delayed orders, and urgent requirements.
• Coordinate with site, store, accounts, and other departments on purchase requirements.
• Verify quotations, delivery notes, invoices, and supporting documents.
• Maintain supplier records, quotations, purchase orders, price lists, and procurement files.
• Assist in identifying suppliers and collecting vendor registration and prequalification documents.
• Maintain updated purchase order and procurement tracking records.

Office Administration

• Handle routine office correspondence, emails, filing, scanning, photocopying, and documentation.
• Maintain electronic and physical filing systems.
• Prepare letters, reports, statements, and other administrative documents.
• Coordinate with head office, project sites, suppliers, and service providers.
• Maintain office stationery and consumable records and arrange replenishment.
• Assist with courier, document collection and delivery, and general office coordination.
• Maintain confidentiality of company, supplier, employee, and commercial information.
• Provide administrative support to management and other departments.

Candidate Requirements

• Diploma or bachelor’s degree in business administration, commerce, supply chain, or a related field.
• 1–3 years of relevant purchasing and office administration experience.
• Experience in a construction, industrial, engineering, or contracting company is advantageous.
• Knowledge of RFQs, quotation comparisons, purchase orders, supplier coordination, and procurement documentation.
• Proficiency in MS Excel, Word, Outlook, and general office applications.
• Good written and verbal communication skills in English.
• UAE or GCC experience is advantageous.
• Strong organization, time management, multitasking, accuracy, and deadline management skills.

Compensation

• Pay is AED 2,000–2,500 per month.

Workplace

• The work location is in person.