Procurement Manager

Overview

Saudi Arabia

Strategic Procurement

• Develop and implement procurement strategies aligned with the company's operational and financial objectives.
• Establish annual procurement plans based on project forecasts, production schedules, and business requirements.
• Identify opportunities for cost reduction, process improvement, and operational efficiency.
• Monitor market trends, material availability, pricing fluctuations, and emerging suppliers to support strategic sourcing decisions.

Supplier Management

• Identify, evaluate, qualify, and onboard new local and international suppliers.
• Build and maintain long-term strategic relationships with suppliers and subcontractors.
• Conduct periodic supplier performance evaluations based on quality, pricing, delivery performance, responsiveness, and service levels.
• Resolve supplier disputes and implement corrective action plans when necessary.
• Ensure supplier compliance with company policies, ethical sourcing standards, quality requirements, environmental regulations, and health & safety standards.

Procurement Operations

• Manage all Direct Procurement activities related to raw materials, production materials, fabrication components, and outsourced manufacturing requirements.
• Manage all Indirect Procurement activities including office supplies, IT equipment, marketing services, transportation, maintenance, utilities, and operational services.
• Review purchase requisitions and ensure procurement activities comply with company approval policies.
• Ensure purchase orders are processed accurately and delivered within required lead times.
• Coordinate closely with Project Managers, Production, Operations, Design, and Finance teams to ensure procurement plans support project schedules.

Cost Control & Budget Management

• Negotiate pricing, payment terms, delivery schedules, warranties, and contractual agreements to achieve the best commercial value.
• Monitor procurement expenditures against approved project budgets.
• Prepare cost analyses and procurement recommendations to support management decision-making.
• Identify cost-saving initiatives without compromising product quality or project timelines.
• Analyze total cost of ownership (TCO) when evaluating procurement decisions.

Contract Management

• Review supplier quotations, technical proposals, commercial offers, and service agreements.
• Negotiate and finalize supplier contracts in coordination with management and legal departments.
• Monitor supplier contractual obligations and ensure compliance throughout project execution.

Inventory & Logistics Coordination

• Coordinate with Warehouse and Logistics teams to maintain optimal inventory availability while minimizing excess stock.
• Ensure timely delivery of materials according to project schedules.
• Monitor critical inventory items and recommend replenishment plans.
• Coordinate transportation and shipping requirements for both local and international purchases.

Quality Assurance

• Review material samples with Project Managers and Production teams to ensure compliance with project specifications.
• Coordinate supplier corrective actions for quality issues.
• Ensure purchased materials meet required quality standards before project implementation.

Risk Management

• Identify procurement risks including supplier dependency, material shortages, price volatility, and logistics disruptions.
• Develop contingency sourcing plans to minimize operational risks.
• Maintain alternative supplier networks for critical materials and services.

Procurement Systems & Reporting

• Maintain accurate procurement records, supplier databases, contracts, and purchasing documentation.
• Ensure procurement transactions are properly recorded within ERP systems.
• Prepare weekly and monthly procurement reports including:
• Procurement status
• Purchase order tracking
• Supplier performance
• Cost savings
• Budget utilization
• Procurement KPIs

Team Leadership

• Lead, mentor, and develop the Procurement Team.
• Allocate workload and monitor procurement activities.
• Conduct regular performance evaluations and identify training needs.
• Promote collaboration across Procurement, Operations, Finance, Production, and Project Management teams.

• Material Availability Rate

• Procurement Accuracy
• Contract Compliance
• Inventory Optimization

Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, or a related field.

Experience

• 7–10+ years of experience in Procurement, Strategic Sourcing, or Supply Chain Management.
• Minimum 3 years in a managerial role.
• Experience in Manufacturing, POSM, Retail Displays, Branding, Advertising Production, Construction, or Fit-Out industries is highly preferred.

Technical Skills

• Strategic Sourcing

• Supplier Relationship Management

• Contract Negotiation
• Cost Analysis
• Budget Management
• ERP Systems (SAP, Oracle, Odoo, Microsoft Dynamics, or equivalent)

• Microsoft Excel (Advanced)

• Inventory Planning
• Procurement Planning
• Data Analysis
• Risk Management

Core Competencies

• Leadership
• Negotiation
• Analytical Thinking
• Decision Making
• Commercial Awareness
• Communication Skills
• Problem Solving
• Time Management
• Attention to Detail
• Relationship Management
• Strategic Planning
• Results-Oriented Mindset