Procurement Coordinator

Role purpose

Key accountabilities

• Coordinate purchase requisitions and confirm specifications, quantities, delivery requirements and approvals are complete.
• Obtain supplier quotations and compare price, quality, availability, delivery timelines and payment terms.
• Support supplier sourcing, onboarding and evaluation; maintain supplier records and documentation.
• Prepare and process approved purchase orders in the ERP or procurement system.
• Track orders and deliveries, escalate delays, coordinate receipt, and follow up on shortages, damage, returns or replacements.
• Match invoices with purchase orders and receipt or service-completion records; resolve discrepancies with Finance and support payment processing.
• Maintain procurement records for reporting and audit; prepare reports on requests, orders, delivery performance and expenditure.
• Support negotiations within delegated authority, document terms, identify cost savings, and follow procurement, confidentiality and conflict-of-interest procedures.

Education and experience

• Bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration or a related field.
• Typically 2–4 years of procurement, purchasing or supply chain coordination experience.
• UAE experience is an advantage.

Knowledge and skills

• Working knowledge of requisitions, quotation comparisons, purchase orders, delivery follow-up and invoice matching.
• Proficiency in Microsoft Excel and experience with an ERP or procurement system.
• Strong organisation, follow-up and communication skills, with the ability to manage competing priorities.
• Attention to detail, commercial awareness, discrepancy resolution, confidentiality and professional supplier relationships.
• A procurement or supply chain qualification such as CIPS is an advantage.

About Unify Group