Procurement Coordinator
Role Overview
Coordinate procurement of goods and services to support timely, cost-effective purchasing in line with business needs, approved budgets, policies, and delegated approval limits.
Key Skills for This Role
Full Job Posting
Role purpose
Coordinate procurement of goods and services to support timely, cost-effective purchasing in line with business needs, approved budgets, policies, and delegated approval limits.
Procurement duties
- Coordinate purchase requests and verify specifications, quantities, delivery requirements, and approvals.
- Obtain supplier quotations and prepare comparisons covering price, quality, availability, delivery timelines, and payment terms.
- Support supplier sourcing, onboarding, and evaluation; maintain supplier records and documentation.
- Process approved purchase orders in the ERP or procurement system and follow up on acknowledgements and deliveries.
- Track open orders, escalate delays, and coordinate receipt, shortages, damage, returns, and replacements.
- Match supplier invoices to purchase orders and receipt or completion records; coordinate discrepancy resolution and payment processing.
- Maintain procurement records for reporting and audit; report on requests, orders, delivery performance, and expenditure.
- Support negotiations within delegated authority, identify cost savings, and follow procurement, confidentiality, and conflict-of-interest procedures.
Knowledge, skills and experience
- Bachelor’s degree or diploma in Supply Chain Management, Procurement, Business Administration, or a related field.
- Typically 2–4 years of procurement, purchasing, or supply chain coordination experience; UAE experience is an advantage.
- Working knowledge of requisitions, quotation comparisons, purchase orders, delivery follow-up, and invoice matching.
- Proficiency in Microsoft Excel and experience using an ERP or procurement system.
- Strong organisation, follow-up, communication, attention to detail, and commercial awareness.
- Ability to resolve purchasing discrepancies, handle confidential information, and maintain professional relationships.
- A procurement or supply chain qualification such as CIPS is an advantage.
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