Overlay Venue Manager

Position - Overlay Venue Manager

Job Purpose

Venue Overlay Planning & Delivery

• Lead the planning, coordination, and execution of overlay activities at assigned venues.
• Develop venue-specific overlay delivery plans, installation schedules, and removal strategies.
• Ensure all temporary infrastructure and facilities are delivered in line with event operational requirements.
• Coordinate overlay activities from design review through installation, operational support, and decommissioning phases.
• Monitor progress against project timelines and ensure timely completion of all overlay works.

Overlay Infrastructure Management

• Oversee the installation and removal of temporary structures and facilities, including:
• + Temporary buildings and modular units
• + Tents and hospitality structures
• + Temporary seating and grandstands
• + Fencing and perimeter systems
• + Wayfinding and signage
• + Power distribution infrastructure
• + Lighting systems
• + Furniture, fixtures, and equipment (FF&E)
• + Temporary utilities and support facilities
• + Media and broadcast compounds
• + Accreditation and workforce facilities
• Ensure all overlay assets meet operational, safety, and quality standards.

Stakeholder Coordination

• Act as the primary venue-level contact for overlay-related activities.
• Coordinate with venue management, contractors, suppliers, project managers, and functional area leads.
• Collaborate with security, technology, broadcasting, workforce, transportation, hospitality, medical, and competition operations teams.
• Ensure overlay requirements from all stakeholders are incorporated into venue delivery plans.

Contractor & Supplier Management

• Manage overlay contractors, suppliers, and service providers at venue level.
• Monitor contractor performance, productivity, and compliance with contractual obligations.
• Conduct site inspections and progress reviews.
• Coordinate access, logistics, and work permits for contractors and vendors.

Health, Safety & Compliance

• Ensure all overlay activities comply with health, safety, environmental, and regulatory requirements.
• Monitor safe working practices during installation and dismantling phases.
• Conduct risk assessments and implement mitigation measures.
• Support incident reporting, investigation, and corrective action processes.
• Ensure compliance with venue regulations, event standards, and local authority requirements.

Operational Readiness

• Support venue operational readiness reviews, testing activities, and venue acceptance processes.
• Coordinate handover of overlay infrastructure to venue operations teams.
• Participate in rehearsals, simulations, and operational testing exercises.
• Ensure all overlay assets are operational prior to event commencement.

Logistics & Site Coordination

• Coordinate venue logistics associated with overlay delivery and removal.
• Monitor site access, material deliveries, storage areas, and equipment movements.
• Resolve operational conflicts and coordinate work sequencing across multiple contractors.
• Maintain effective communication between venue operations and overlay delivery teams.

Reporting & Documentation

• Track overlay delivery milestones, budgets, risks, and issues.
• Prepare progress reports, readiness updates, risk assessments, and post-event evaluations.
• Maintain accurate records of installation, inspections, certifications, and handover documentation.
• Support lessons-learned reviews and continuous improvement initiatives.

Qualifications & Experience

• Bachelor's Degree in Engineering, Construction Management, Architecture, Event Management, Project Management, or a related field.
• Minimum 7 years of experience in venue overlay, event infrastructure, construction, temporary structures, venue operations, or large-scale event delivery.
• Experience managing venue overlay projects within major sporting events, exhibitions, festivals, entertainment events, or large public gatherings.
• Strong understanding of temporary infrastructure, site management, logistics, and venue operations.
• Experience managing contractors, suppliers, and multi-disciplinary project teams.
• Strong project planning, scheduling, and stakeholder management skills.
• Excellent problem-solving, communication, and organizational abilities.
• Ability to work in fast-paced and operationally demanding environments.
• Fluent in English; additional languages are an advantage.

Preferred Experience

• Experience supporting major international sporting events, multi-sport events, tournaments, exhibitions, or mega-events.
• Knowledge of venue design, overlay planning, site logistics, and operational readiness processes.
• Experience with temporary structures, event infrastructure, power distribution, and venue construction activities.
• Familiarity with CAD drawings, venue plans, project schedules, and construction management tools.
• Professional certifications such as PMP, PRINCE2, IOSH, NEBOSH, or equivalent project and safety qualifications are desirable.

Key Success Measures

• Overlay infrastructure delivered on time and within budget.
• Successful venue readiness and operational acceptance.
• Zero major safety incidents during installation and dismantling phases.
• Effective coordination of contractors and suppliers.
• Successful support of event operations with minimal disruption.
• Timely decommissioning and venue reinstatement following the event.