Executive Secretary

About Our Client

Position Overview

Executive & Strategic Support

• Manage and coordinate the Managing Director’s calendar, including executive meetings, project reviews, investment discussions, financial briefings, and business engagements
• Prepare, review, and organize business reports, presentations, proposals, correspondence, and executive documentation
• Handle highly confidential information relating to business operations, financial transactions, strategic partnerships, investments, joint ventures, and board-level matters
• Coordinate executive meetings with investors, financial institutions, government entities, business partners, and senior management teams
• Prepare meeting agendas, briefing notes, minutes of meetings, and track follow-up actions to ensure timely execution

.Communication & Stakeholder Coordination

• Serve as the primary liaison between the Managing Director and internal departments, external stakeholders, consultants, and business partners
• Monitor and follow up on key projects, strategic initiatives, investment decisions, and organizational priorities
• Draft professional communications, business correspondence, reports, official letters, and executive presentations
• Coordinate interactions with government authorities, regulatory bodies, financial institutions, and external consultants as required

Operational & Administrative Management

• Organize and coordinate executive travel arrangements, international business trips, investor roadshows, conferences, site visits, and corporate events
• Maintain and manage executive records, project documentation, contracts, regulatory submissions, financial reports, and business correspondence
• Develop and maintain executive dashboards and status reports covering ongoing developments, investments, capital projects, and strategic initiatives
• Ensure efficient document management and filing systems while maintaining strict confidentiality standards

AI & Digital Productivity

• Utilize AI-powered productivity tools to enhance reporting, document preparation, research, scheduling, and workflow efficiency
• Leverage AI solutions for presentation development, business analysis, meeting summaries, and executive communications
• Identify opportunities to improve executive office productivity through automation and digital transformation initiatives
• .

Required Qualifications

• Bachelor’s Degree in Business Administration, Finance, Management, or a related field
• Minimum 7–10 years of experience supporting C-level executives, Managing Directors, CEOs, Chairpersons, or senior leadership teams
• Prior experience within construction, real estate, investment, infrastructure, financial services, or diversified business groups is highly preferred
• Strong proficiency in AI tools and digital productivity platforms
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience using project management, collaboration, or CRM systems is advantageous
• Excellent written and verbal communication skills in English
• Knowledge of Hindi and/or Urdu will be considered an added advantage
• Valid UAE Driving License is mandatory
• Willingness and ability to travel within the GCC and internationally as required

Business & Industry Knowledge

• Understanding of construction project lifecycles, property development processes, and investment structures
• Familiarity with business planning, executive reporting, and basic financial analys
• is.Professional Skills
• Exceptional organizational and time-management capabilities
• Strong attention to detail with excellent follow-through
• Ability to prioritize multiple assignments in a dynamic and demanding environment
• Strong analytical, problem-solving, and decision-support skills

Personal Attributes

• High degree of professionalism, integrity, discretion, and confidentiality
• Strong interpersonal and stakeholder management skills
• Self-motivated, proactive, and capable of working independently
• Ability to remain composed and effective under pressure and tight deadlines