Multi Property Purchasing Manager

Role summary

Education and experience

• Requires a four-year bachelor’s degree in Finance and Accounting or a related major, or a minimum of 2 years’ experience in Purchasing or a related field.

Purchasing and inventory

• Generate timely reports and compile, code, calculate, audit, and verify purchasing and financial data.
• Assist the Executive Chef with food, beverage, and controllable purchasing; order food and beverage according to business needs.
• Control budgeted food and controllable costs and communicate product availability and pricing issues to the F&B Director and Executive Chef.
• Enforce FIFO inventory rotation, maintain appropriate stock levels and records, and safeguard storeroom assets.
• Coordinate delivery timing with kitchen, restaurant management, and vendors; receive and inspect deliveries against shipment quantities, quality, weights, and specifications.
• Use computer programs for daily and period-end food and beverage costing, invoice posting, and item and cost updates.
• Complete period-end inventory, calculate food and beverage inventory figures, and maintain controllable logs.

Accounting and operations

• Administer invoices and follow bookkeeping procedures; complete purchasing-related administrative tasks, including menu costing and office duties.
• Maintain sanitation and safety standards and ensure employees follow applicable operating procedures.
• Support purchasing operations through timely discipline processes and performance reviews for supervisors and non-management employees.
• Submit reports on time, support budget and team goals, monitor applicable taxes, and support accurate profit and loss documentation.
• Coordinate and follow up on audits and accounting work; compile and verify data and balance ledgers.
• Work with property operations teams on strategy execution, service needs, guest feedback, property maintenance, and corrective actions.
• Review financial statements and performance data to assess productivity, cost reduction, and improvement opportunities.
• Support safety standards and emergency procedures and maintain a safe working environment.

Knowledge and capabilities

• The role applies accounting knowledge to purchasing operations and uses relevant systems and information to assess compliance with laws, regulations, and standards.
• Requires communication, interpersonal, organizational, time-management, and problem-solving skills.
• Coordinates with kitchen staff, vendors, the Executive Chef, peers, subordinates, and organizational units on accounting, budgeting, and purchasing matters.

Workplace and schedule

• The posting specifies full-time work and states that the role is not remote.
• The listed location is Dubai, United Arab Emirates.