Finance Coordinator
Role Overview
How does your working day look like …
• Coordinate daily finance operations to ensure accurate and timely processing of financial transactions.
• Process supplier invoices, payment requests, and expense claims in accordance with company policies and procedures.
• Verify invoices against purchase orders, delivery notes, and supporting documents before processing.
• Monitor outstanding accounts payable and receivable and follow up with relevant departments and suppliers.
• Assist in preparing journal entries, account reconciliations, financial reports, and supporting schedules.
• Support month-end closing activities and ensure accurate recording of transactions in the accounting system.
• Reconcile daily hotel revenue, cash collections, credit card transactions, and other payment methods.
• Review daily revenue reports and coordinate with Front Office, Food and Beverage, and other departments to resolve discrepancies.
• Ensure all financial transactions are properly documented, authorized, and recorded in accordance with established internal controls.
• Coordinate with Purchasing, Receiving, and Stores to verify invoices, purchase orders, and goods received documentation.
• Assist in monitoring operational expenses, conducting cost control checks, and identifying unusual transactions or variances.
• Maintain accurate, complete, and organized financial records and ensure supporting documents are readily available for audits.
• Assist with internal and external audits by providing the required financial documents and information.
• Ensure compliance with company policies, standard operating procedures, and financial control requirements.
• Maintain confidentiality of financial information and sensitive business records.
• Coordinate with hotel departments to obtain outstanding invoices, approvals, reports, and other required documentation.
• Provide administrative support to the Finance Department and assist with finance-related projects as required.
• Perform other reasonable duties and responsibilities assigned by the Director of Finance or Financial Controller.
Key Skills for This Role
Full Job Posting
Company
25hours Hotel One Central presents Bedouin traditions in a contemporary setting and describes its team culture as diverse, professional, and informal.
Finance operations
- Coordinate daily finance operations and process supplier invoices, payment requests, and expense claims.
- Verify invoices against purchase orders, delivery notes, and other supporting documents.
- Monitor accounts payable and receivable and follow up with suppliers and relevant departments.
- Assist with journal entries, reconciliations, financial reports, supporting schedules, and month-end close.
Hotel revenue and controls
- Reconcile daily hotel revenue, cash, card transactions, and other payment methods; review reports and work with departments to resolve discrepancies.
- Ensure transactions are documented, authorized, and recorded in line with internal controls.
- Coordinate purchase and receiving documentation and conduct expense and cost-control checks.
- Maintain organized records and support internal and external audits.
Department support
- Coordinate with hotel departments to obtain invoices, approvals, reports, and other documentation.
- Follow company policies and financial controls, maintain confidentiality, provide Finance Department administrative support, and assist with projects and other reasonable assigned duties.
Qualifications
- Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- Previous finance or accounting experience; hospitality experience is preferred.
- Basic knowledge of accounting principles, financial reporting, accounts payable, and accounts receivable.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Hotel property management systems and financial accounting software experience are advantageous.
- Attention to detail, organization, numerical accuracy, communication, coordination, problem-solving, and ability to meet deadlines in a fast-paced hotel environment.
- Integrity, professionalism, and confidentiality.
Benefits
- Employee stays at 25hours hotels and discounts at Ennismore bars, restaurants, and hotels.
- Offers from cooperation partners and staff events.
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