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Executive Assistant/ Document Controller

SOL Properties
Dubai, UAE
Full-time
Entry
Onsite
Discovered 1 weeks ago
Document control proceduresDocument registers and record managementElectronic filing and version controlFlight booking and travel coordinationHotel reservation systemsMicrosoft Word

Full Job Posting

Role overview

The Executive Assistant provides document control, travel coordination, and administrative support to management.

The role is listed in the source description as located in the UAE.

Key responsibilities

  • Maintain and update company documents, records, and electronic filing systems; ensure proper filing, naming, version control, and retrieval.
  • Maintain incoming and outgoing document registers and track submissions.
  • Prepare, scan, print, distribute, and archive documents; monitor expiry dates and follow up on renewals or updates.
  • Arrange domestic and international flights, hotels, and other travel; coordinate transfers, transportation, and itineraries.
  • Prepare reports, presentations, letters, and other documents.
  • Maintain organized records and handle confidential information professionally.

Requirements

  • Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant; 2–5 years of relevant experience is preferred.
  • Knowledge of document control procedures, document registers, and record management.
  • Good knowledge of flight booking platforms, hotel reservation systems, and travel arrangements.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • Strong organizational, communication, and time-management skills; able to multitask, prioritize, and solve problems independently.
  • Professional attitude, attention to detail, discretion, and confidentiality.
  • Good command of English; additional languages are an advantage.

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