Document Controller – Tender Department
Role Overview
Aztec Middle East Contracting LLC is hiring an experienced Document Controller for its Tender Department in Dubai.
The role supports tender documentation, prequalification submissions, and coordination with technical and commercial teams.
Key Skills for This Role
Full Job Posting
Role overview
Aztec Middle East Contracting LLC is hiring an experienced Document Controller for its Tender Department in Dubai.
The role supports tender documentation, prequalification submissions, and coordination with technical and commercial teams.
Key responsibilities
- Manage tender documents, prequalification submissions, technical proposals, commercial documents, and correspondence.
- Maintain document control procedures for numbering, version control, tracking, and revisions.
- Coordinate document collection, review, and compilation with Estimation, Technical, Commercial, and Management teams.
- Ensure submissions are complete, accurate, correctly formatted, and on time.
- Maintain electronic and hard-copy filing systems, tender registers, document logs, trackers, and correspondence records.
- Track addenda, clarifications, revisions, client communications, and submission deadlines.
- Assist with prequalification documents, company credentials, certifications, and supporting materials.
- Ensure client and company documentation requirements are met and handle sensitive documents confidentially.
Requirements
- Bachelor's degree or diploma in Business Administration, Commerce, or a related field.
- 3–5 years of relevant document-control experience; construction or contracting experience is preferred.
- Understanding of tendering, prequalification documentation, and technical and commercial submissions.
- Proficiency in MS Office, especially Excel, Word, and Outlook, and in PDF document management.
- Familiarity with EDMS and document tracking procedures.
- Strong organization, documentation, time management, communication, coordination, and attention to detail.
- Ability to manage multiple submissions under strict deadlines, work independently, and coordinate across departments.
Compensation
- Pay listed as AED 2,000–3,500 per month.
Workplace
- Full-time, in-person role in Dubai, UAE.
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