Administrator / Finance Executive

Role overview

Employee administration

• Prepare offer letters for General Manager approval and coordinate visas, medicals, Tawjeeh, and renewals with the PRO provider.
• Enroll new joiners in medical insurance and remove leavers from policies; arrange devices, email, and system access for new starters and close access for leavers.
• Prepare final settlements, including end-of-service gratuity, and draft employment agreements, contracts, salary adjustment, promotion, and termination letters.
• Issue salary, employment, and experience certificates, NOCs, and salary transfer letters; keep employee, gratuity, leave, and salary trackers accurate.
• Screen and interview seasonal interns, prepare intern agreements and NOCs, and process intern payments.

Payroll and finance support

• Prepare monthly payroll inputs, process salaries through WPS, and issue monthly payslips.
• Review Finance payables reports and set up bank payments for General Manager approval and release.
• Follow up with sales and customers on receivables; calculate quarterly partner commissions and process payments with Finance.
• Coordinate documents and portal submissions for an overseas group entity with its corporate service provider.

Compliance and documents

• Track renewal dates and coordinate renewals for the trade licence, establishment card, Hassantuk subscription, and liability, workmen's compensation, and medical insurance policies.
• Keep OneDrive company files organized and current; update shared documents and trackers every two weeks.
• Handle vendor registrations and keep bank details, VAT certificates, licence copies, and other supplier portal documents up to date.
• Support the sales team with documentation for new corporate clients.

Essential qualifications

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• 3+ years in administration, HR administration, or finance, ideally in the UAE.
• Working knowledge of UAE labour law, visa processes, WPS, and end-of-service gratuity rules.
• Experience with accounting software and strong Excel skills; Xero is preferred.
• Comfortable using Microsoft 365, including OneDrive and Outlook; excellent written and spoken English.
• High confidentiality and attention to detail; solid accounting and finance knowledge, including payroll, settlements, reconciliations, and basic bookkeeping.
• Arabic language skills are advantageous.

Role benefits

• Varied, hands-on role with a well-known Dubai leisure attraction.
• Direct reporting line to the General Manager and exposure across HR administration, payroll, finance, and compliance.