Administrative Assistant
Admin Assistant Key Responsibilities To support and work closely with the Office Manager. Assist with day-to-day office operations, including maintaining a clean and organized workspace.
Skills
About This Role
Key Responsibilities
- To support and work closely with the Office Manager.
- Assist with day-to-day office operations, including maintaining a clean and organized workspace.
- Assist in office supplies inventory and place order requests as needed.
- Ensure the functionality of office equipment, such as printers, copiers, and telecommunication systems.
- Manage schedules, internal and external appointments or meetings for team members.
- Drafts meeting agenda and ensure the timely preparation of papers and follow up on actions from meetings
- Administrative support as required including typing, documents preparation, filing, presentation and reports preparation, collating data and conducting research
- Handle correspondence, including emails, letters, and phone calls.
- Coordinate and book travel arrangements including itineraries, flights, hotels, visas, insurances and cars/taxis
- Maintain accurate and up-to-date records, including employee files and company databases while maintaining confidentiality
- Organize and store documentation in compliance with company policies and legal requirements.
- Assist with HR initiatives
- Coordinate training sessions and maintain employee attendance records.
- Assist with coordination of office events, meetings, and team-building activities.
- Serve as the primary point of contact for office visitors, clients, and vendors.
- Assists with petty cash recording and expense tracking/submissions.
- Convey directives, instructions, and information clearly and effectively.
- Address inquiries and resolve issues professionally and promptly.
- Support the Office Manager with her projects and ad-hoc tasks as assigned.
- What you’ll get working with LEDFlex:
- Desirable working hours (Mon – Fri, 8:30 am – 5:30 pm) with one-hour lunch break
- Annual leave as per labour law
- Annual Flight allowance
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