Junior Administrative Assistant
Responsibilities Receive Airline flight schedules for operating flights and summarize the list of flights operating. Ensure all Airline catering orders and other service requests for the flights operating have been correctly updated in ERP / VITE and communicated to internal departments.
Skills
About This Role
Responsibilities
- Receive Airline flight schedules for operating flights and summarize the list of flights operating.
- Ensure all Airline catering orders and other service requests for the flights operating have been correctly updated in ERP / VITE and communicated to internal departments.
- Escalate to the Operations Assistant on shift any deviations or discrepancies with the Airline orders.
- Validate new menus and schedules changes in the DFSM and escalate for corrections as required.
- Ensure production and flight preparation reports are generated and distributed timely to all relevant areas.
- Prepare catering quotations, generate invoices as well as track and monitor payments for cash customers.
- Compile and charge all catering services rendered for credit customers.
- Assist and support the Operations Assistant in daily operations as required.
- Support the training for the new staff and OJT plans.
- Ensure that all systems in use are working and report any issues to Assistant Operations Manager on shift.
- Take stock of office stationery and other office supplies and ensure orders are placed in a timely manner
Qualifications
- High school diploma or equivalent (certificate or diploma in Business Administration, Hospitality, Supply Chain or Catering is an advantage.
- 2 years’ experience in an administrative or office support role (experience in catering, hospitality, or food services is a plus)
- Ability to communicate effectively at all organizational levels.
- Customer service skills in a high-pressure environment.
- Achievement orientated and problem-solving capabilities.
- Ability to develop highly effective working relationships with internal and external networks.
- Ability to effectively and creatively challenge people, situations and current thinking.
- Ability to work independently and handle confidential information with discretion.
- Computer literacy (MS Word, Excel, Outlook or similar systems). Basic data entrt and reporting skills.
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