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Administrative Assistant

University of Doha for Science & Technology
Baladiyat ad Dawhah, QAT
Full-time
Mid-Senior
Onsite
Discovered 2 weeks ago
Administrative supportSecretarial supportWritten and spoken EnglishWritten and spoken ArabicRecords and database managementCorrespondence and report writing

Full Job Posting

About UDST

The University of Doha for Science and Technology is a national applied university in Qatar offering applied degrees, certificates, and diplomas.

UDST has more than 50 programs across engineering technology, industrial trades, business, computing, health sciences, and continuing education.

The university has more than 800 staff and 8,000 students and emphasizes student-centered, experiential learning.

Role overview

Provide organized administrative and office support to help the team’s day-to-day operations run smoothly.

Adhere to UDST’s values, mission, and vision while providing administrative and secretarial support.

Responsibilities

  • Serve as an administrative contact and liaison with offices, individuals, institutions, and agencies; assist with administrative problem solving.
  • Coordinate calendars, travel, telephone communications, visitors, and administrative inquiries.
  • Arrange meetings, conferences, and events, including schedules, venues, attendance, agendas, and facilities; take notes and follow up.
  • Maintain files, records, and databases, ensuring office file security, confidentiality, and retention.
  • Prepare and edit correspondence, reports, letters, and other documents; screen correspondence and prepare responses as appropriate.
  • Provide front-desk coverage and assist with special projects, presentations, administrative colleagues, and business-unit tasks.
  • Support staff, faculty, and student activities as directed by the line manager.
  • Develop professionally through educational programs, current literature, meetings, and workshops.

Qualifications

  • A diploma in Administration Management or a related field is required.
  • Three years of administrative support experience is preferred.
  • Fluency in written and spoken English is required.
  • Fluency in written and spoken Arabic is required.
  • Organization, attention to detail, analytical thinking, and problem-solving skills are expected.
  • Written and verbal correspondence skills and time management are preferred; adaptability, confidentiality, and service excellence are strong attributes.

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