Admin Assistant
About This Role
Job Overview & Responsibilities:
Overview: This role will be accountable for organizing the training classes for the clients and supervising the admin assistants.
Responsibilities:
· Arrange daily schedules for in house/onsite/on board/third party trainings
· Coordinating with the clients, sales team and the operations team to meet the training requirements
· Data entry - updating training details (OPITO and other) - (cash basis/rates/accounts) and
· Responding to emails and calls in timely manner.
· Responsible for ensuring completion and filing of training documents including OPITO,
· Checking training documentation for renewal of offshore trainings -forward/back dating
· Updating and transferring vantage files on a weekly basis.
· Updating vantage password as per OPITO instructions.
· Checking accuracy of training invoices and certificates.
· Compile onsite class documentation of the instructors
· Forwarding transportation requests to the logistics officer.
· Provide support on day-to-day functions/operations of the training centre
· Performing office activities/secretarial works and other general works as instructed by the Training Center Manager.
Job Specific Education & Certification, Skills & Competencies and Experience:
Education & Certification: Graduate in any business-related course
Skills & Competencies:
· Good communication skills (Verbal & Written)
· Computer Skills.
· Good teamwork skills
· Good interpersonal skills.
Experience:
· Minimum 2 years of work experience in the related job function.
Specialized trainings required (if any):
· Management Training
Area of experience required:
· Administration
Job Type: Full-time
Language:
- English (Preferred)
Work Location: In person
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