Senior Office Manager
Key Skills for This Role
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Job responsibilities
- Respond to and follow through on queries addressed to the Director, delegating matters to appropriate department staff.
- Gather meeting materials and compile data for reports and statistics; carry out routine department functions to maintain smooth work and information flow.
- Prepare confidential documents and manage sensitive files, data, letters, and reports with restricted access and discretion.
- Receive and record confidential materials, draft routine correspondence and replies, and maintain paper and electronic filing and retrieval systems.
- Coordinate the Director's daily activities, schedules, reminders, appointments, meetings, and visits.
- Arrange travel, hotel, ticket, and transport requirements; prioritize correspondence and reports and follow up on timely responses.
- Prepare reports for the Managing Director and follow up on transactions with other company divisions and departments.
Job qualifications
- At least 3 years of proven experience in a similar position and exposure to a multinational corporate environment.
- Bachelor's degree in Administration or related courses.
- Effective communication in English and Arabic with people at all levels inside and outside the organization.
- Ability to prioritize and handle multiple tasks.
- Tact and discretion in handling information, with strong self-correspondence skills.
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