Senior Document Controller

Role overview

Document control duties

• Register correspondence, drawings, technical documents, submittals, and other project records in the applicable system.
• Maintain document registers, transmittal logs, drawing registers, and accurate tracking records.
• Control receipt, distribution, revisions, and retrieval, ensuring current approved documents reach relevant stakeholders.
• Prepare transmittals and coordinate submissions with clients, consultants, subcontractors, vendors, and internal departments.
• Track reviews, approvals, comments, and resubmissions; follow up with relevant teams.
• Maintain electronic and hard-copy records using approved filing structures, numbering systems, and procedures.
• Control superseded documents, protect confidential records, and coordinate documentation with project teams.
• Prepare reports and support documentation compilation, archiving, and final project handover.
• Follow and promote company safety and security policies.

Experience and education

• Bachelor’s degree or diploma in Business Administration, Information Management, an engineering-related discipline, or an equivalent qualification.
• Minimum 6–10 years of document control experience; EPC, construction, infrastructure, or utility project experience is preferred.
• Experience managing engineering drawings, technical submittals, correspondence, transmittals, and project documentation.
• Experience with EDMS and project document workflows.

Skills and language

• Knowledge of document control procedures, numbering, filing, distribution, and revision control.
• Proficiency in EDMS/document management systems and MS Office; Aconex or similar experience is preferred.
• Ability to maintain accurate logs, registers, transmittals, and status reports; understanding of engineering drawings and technical documents.
• Strong attention to detail, organization, communication, and follow-up skills.
• Excellent English writing, speaking, and reading skills; Arabic and additional languages are preferred or advantageous.

Preferred project experience