Senior Document Controller

Role overview

Responsibilities

• Promote company safety and security policies among employees and visitors.
• Register and maintain correspondence, drawings, technical documents, submittals, and project records in the document-control system.
• Maintain document registers, transmittal logs, drawing registers, and accurate tracking records.
• Control document receipt, distribution, revisions, and retrieval; ensure stakeholders have current approved revisions.
• Prepare transmittals and coordinate submissions with clients, consultants, subcontractors, vendors, and internal teams.
• Track document and submittal status and follow up on reviews, approvals, comments, and resubmissions.
• Maintain electronic and hard-copy records using approved filing structures, numbering systems, and procedures.
• Control superseded documents, maintain confidentiality, and safeguard sensitive records.
• Coordinate documentation with Engineering, Project, QA/QC, Procurement, and other teams.
• Prepare document-control reports and support final documentation compilation, archiving, and handover.

Requirements

• Bachelor’s degree or diploma in Business Administration, Information Management, an engineering-related discipline, or an equivalent qualification.
• Minimum 6–10 years of document-control experience; EPC, construction, infrastructure, or utility experience is preferred.
• Experience managing engineering drawings, technical submittals, correspondence, transmittals, and project documentation.
• Experience with EDMS and project document workflows; proficiency in document management systems and MS Office is required.
• Aconex or similar system experience is preferred.
• Knowledge of document-control procedures, numbering, filing, distribution, revision control, and accurate records reporting.
• Understanding of engineering drawings, technical documents, and EPC or construction project documentation.
• Strong attention to detail, organization, communication, and follow-up skills.
• Excellent English writing, speaking, and reading skills; Arabic is preferred and additional languages are advantageous.
• Experience coordinating documentation with external parties and multidisciplinary teams is preferred.