Receptionist /Administrative Assistant
Role Overview
Provide office reception and handle courier and office supplies.
Greet visitors professionally and warmly; assist with general administration, day-to-day HR and Admin activities, and office management.
Key Skills for This Role
Full Job Posting
Role purpose
Provide office reception and handle courier and office supplies.
Greet visitors professionally and warmly; assist with general administration, day-to-day HR and Admin activities, and office management.
Key accountabilities
- Manage the front office and reception, register visitors, and coordinate office services, stationery, and equipment.
- Monitor office supplies, maintain stock, handle shortages, and follow up with suppliers on deliveries.
- Handle office courier tasks and ensure timely document delivery.
- Manage petty cash; review receipts and invoices and obtain required payment approvals.
- Schedule meetings, support visitors, and assist with Arabic letters when needed.
- Support People and Culture (P&C) and take on additional administrative tasks as requested.
- Perform filing, typing, copying, binding, and scanning; manage the cleaners' schedule.
Qualifications, experience, and skills
- High school diploma or equivalent education required.
- 2–3 years of administrative assistant experience.
- Knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat.
- Written and verbal communication, coordination and collaboration, time management and prioritization, Microsoft Office skills, and inventory control.
Policies and working relationships
- Follow organizational and departmental policies, processes, standard operating procedures, and instructions.
- Follow health, safety, security, and environmental procedures and controls.
- Work closely with employees and managers, especially the Director P&C and P&C team; build rapport with suppliers and vendors.
Continuous improvement
Contribute to identifying and implementing change initiatives, programmes, and projects in line with organizational standards.
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