Receptionist

Guest Services and Communication

• Warmly welcome and greet all guests, clients, and visitors to IdeaCrate Edutainment Company LLC, ensuring a positive and professional first impression.
• Answer incoming phone calls, providing accurate information, and directing calls to the appropriate staff members or departments.
• Maintain a polite and helpful demeanour in all interactions, fostering a welcoming atmosphere at the front desk.

Administrative Support

• Assist colleagues and staff with various administrative tasks, ensuring smooth day-to-day operations.
• Update and maintain staff attendance records, including office staff, drivers, and operations team members.
• Compile and manage daily checklists, overseeing the cleanliness and organization of the entire office space.

Inventory Management

• · Monitor and manage stationary inventory, ensuring an adequate supply for all departments and initiating orders when necessary
• · Track and maintain inventory of uniforms (operations) and name badges, as well as letterheads, IC notebooks, and IC envelopes.
• · Manage pantry supplies inventory, coordinating restocking and ensuring a well-stocked and organized pantry area.

Travel and Logistics Coordination

• Schedule and coordinate medical appointments for staff members, facilitating a streamlined process for health-related matters.
• Book flight tickets and hotel reservations as needed, ensuring cost-effective and efficient travel arrangements.
• Prepare and submit purchase orders (LPOs) using the Fine Way system for necessary purchases.

**Operations and Logistics Coordination**

• Handle all transportation requests, coordinating logistics and ensuring timely and efficient transportation for staff members.
• · Collaborate with HRD/PRD to maintain and update the monthly calendar, keeping track of important events and activities.
• · Monitor and organize the stockroom, ensuring that inventory is properly managed and the stockroom is well-organized.
• · Arrange driver route schedules, optimizing efficiency and meeting the transportation needs of the organization.

Job Type: Full-time

Application Question(s)

• Have you done Inventory coordination ?
• Have you done Travel and Logistics Coordination ?
• Guest Services and Communication ?
• Attendance management ?
• How many years of expereince into administrative and Driver management ?