Purchase Coordinator / Purchase In-Charge – IT

Job Summary

IT Procurement and Purchasing

• Manage end-to-end purchasing activities for IT products, equipment, hardware, software and accessories.
• Understand product specifications, technical requirements, model numbers, compatibility, brands and configurations before placing orders.
• Source and procure laptops, desktops, servers, networking equipment, switches, routers, firewalls, storage devices, CCTV equipment, printers and other IT products.
• Obtain and compare quotations to ensure competitive pricing, product quality and suitable delivery timelines.
• Prepare purchase orders and maintain accurate procurement records.

Supplier Sourcing and Vendor Management

• Identify and develop relationships with new suppliers, distributors, wholesalers and authorised IT vendors in the UAE market.
• Maintain an updated supplier database including product categories, pricing, availability, payment terms and delivery capabilities.
• Negotiate pricing, discounts, credit terms, warranties, delivery schedules and other commercial conditions.
• Evaluate suppliers based on pricing, reliability, product authenticity, quality and service.
• Build a strong supplier network to support ongoing IT sales and project requirements.

Coordination with Sales, Finance and Logistics

• Coordinate with the Sales Team on customer requirements, product specifications, quotations and project timelines.
• Check product availability and supplier pricing before confirming customer quotations and sales commitments.
• Coordinate with UAE and India Accounts/Finance teams on purchase orders, supplier invoices, payment requests and outstanding balances.
• Verify supplier invoices against purchase orders and delivery records and resolve discrepancies.
• Coordinate delivery of products to customers, offices and project sites and track orders through delivery.
• Verify delivered items against purchase orders and delivery notes, including quantities, models and specifications.

Inventory and Procurement Reporting

• Maintain accurate records of purchase orders, supplier quotations, delivery status and pending procurement.
• Monitor stock availability and identify frequently required IT products.
• Prepare regular reports on pending orders, supplier performance, cost comparisons and procurement activities.
• Ensure all purchases follow the company's approval procedures and internal procurement policies.

Required Qualifications and Experience

• Minimum 3-5 years of experience in purchasing or procurement, preferably within an IT company, distributor, system integrator or technology solutions provider.
• Strong knowledge of IT products, hardware, networking equipment and related technical specifications.
• Experience sourcing products from UAE-based IT suppliers, distributors and wholesalers.
• Proven experience in supplier negotiation and obtaining competitive commercial terms.
• Good understanding of purchase orders, supplier quotations, invoices, delivery notes and procurement documentation.
• Proficiency in Microsoft Excel and general MS Office applications.
• Good command of English with strong communication and follow-up skills.

Preferred Qualifications

• Experience using ERP, procurement or inventory management systems is an advantage.
• A technical IT qualification or an IT support/networking background combined with purchasing experience will be an advantage.

Mandatory Requirements

• Valid UAE driving licence is mandatory.
• Previous IT procurement or purchasing experience is essential.
• Strong supplier negotiation and price-comparison skills.
• Ability to visit suppliers, collect quotations and coordinate product collections or deliveries when required.
• Ability to coordinate effectively with teams in both the UAE and India.
• Strong organisational skills, attention to detail and ability to manage multiple purchase requests simultaneously.

Key Competencies

• Supplier negotiation and cost optimisation
• IT product and specification knowledge
• Vendor sourcing and relationship management
• Sales and technical team coordination
• UAE and India finance coordination
• Time management and order tracking
• Problem-solving and commercial awareness
• Accuracy in documentation and reporting

Pay

• AED 2,200.00 - AED 5,600.00 per month.