Proposals Manager

Role overview

Bid management and governance

• Analyze tender scope, deliverables, evaluation criteria, contractual requirements, and submission instructions; maintain bid schedules, milestones, templates, checklists, and compliance matrices.
• Coordinate bid kick-offs, progress reviews, workshops, technical/commercial alignment, final document production, and submission quality checks.
• Manage Go/No-Go decisions, risk evaluations, gate reviews, Delegation of Authority compliance, internal clearances, approval records, and action closure.

Commercial and financial proposals

• Develop cost build-ups, resource deployment plans, fee structures, target fees, profitability and EBIT assessments, cash flow projections, payment schedules, and commercial summaries.
• Consolidate subconsultant costs and incorporate risk contingencies, commercial assumptions, qualifications, and exclusions; coordinate required sign-offs.

Technical proposals and coordination

• Develop technical proposal structures and content, including project understanding, methodology, delivery approach, value proposition, differentiators, and risk mitigations.
• Coordinate project teams, organization charts, responsibility matrices, schedules, resource plans, personnel CVs, references, and consistent technical inputs.
• Coordinate internal stakeholders across aviation, technical, commercial, legal, finance, insurance, tax, and risk functions; monitor actions and escalate bottlenecks.

Partners, contracts, and risk

• Identify and engage subconsultants and specialist partners; coordinate NDAs, proposal requests, scope clarifications, commercial alignment, and subconsultancy agreements.
• Coordinate contractual reviews, comments, departures, qualifications, clarifications, bid risk registers, and mitigation measures with commercial and legal teams.

Systems and post-bid work

• Maintain Aviation Sector SharePoint records, Microsoft Dynamics 365 opportunity information, regional and global opportunity trackers, proposal templates, project references, and knowledge materials.
• Coordinate final submissions through client portals, email, or other prescribed channels; manage clarifications, negotiations, client feedback, lessons learned, and successful-bid handovers.

Requirements

• The role requires ownership of the full bid lifecycle, including proposal submission and post-bid activities.
• Coordinate technical, commercial, financial, legal, and other stakeholder inputs to prepare compliant submissions.
• Develop financial proposals, cost build-ups, resource plans, fee structures, profitability assessments, and cash flow projections.
• Develop and coordinate technical proposal content, delivery strategies, schedules, risks, and personnel/project references.
• Manage bid governance, internal clearances, approvals, and related documentation.
• Coordinate external consultants and partners, including scope, commercial alignment, and subconsultancy agreements.
• Maintain aviation proposal records and systems, including SharePoint, Microsoft Dynamics 365, and opportunity trackers.