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PMO Administrator

Surbana Jurong Private Limited
Jeddah, KSA
Full-time
Onsite
Discovered 2 weeks ago
PMO governance and coordinationPortfolio management supportAconexPrimaveraUnifierAutodesk Construction Cloud

Full Job Posting

PMO governance and coordination

  • Support MATARAT/SJ governance processes and procedures across JEDCO projects.
  • Maintain PMO trackers, registers, action logs, decision logs, and governance records.
  • Collect project information and monitor reporting submissions, deadlines, and compliance.
  • Support project health checks, audits, governance reviews, and corrective-action follow-up.

Portfolio management support

  • Maintain the JEDCO project and portfolio master register and consolidate portfolio data.
  • Support updates to status, budget, cashflow, forecasts, milestones, scope, schedule, risks, and changes.
  • Prepare portfolio dashboards, management reports, and presentations; resolve data gaps with stakeholders.
  • Support portfolio reviews and alignment with MATARAT reporting and governance requirements.

PMIS administration

  • Support day-to-day administration of PMIS platforms such as Aconex, Primavera, Unifier, Autodesk Construction Cloud, SAP, or similar systems.
  • Maintain project data, workflows, user access, registers, and reporting information; perform basic data quality checks.
  • Support user onboarding, training, and assistance; coordinate system issues with IT, administrators, and vendors.

Stage gate and P3M3 support

  • Support the MATARAT/JEDCO Stage Gate Framework, including schedules, submissions, checklists, and deliverables.
  • Support gate review documentation, approvals, decisions, and action logs with project controls teams.
  • Maintain P3M3 evidence registers, assessment records, and action trackers; coordinate evidence collection and workshops.
  • Monitor progress against the P3M3 improvement roadmap and provide status updates.

Process, reporting, and stakeholder coordination

  • Maintain PMO processes, SOPs, templates, guidelines, and workflows; prepare process maps using Microsoft Visio.
  • Maintain document version control and PMO repositories; support process standardization and continuous improvement.
  • Coordinate weekly, monthly, and periodic reporting; prepare Power BI dashboards, reports, charts, and management information.
  • Coordinate meetings and workshops; prepare agendas and materials, circulate minutes, and track actions to closure.
  • Coordinate with Engineering, Finance, Procurement, Commercial, Operations, Strategy, Project Controls, consultants, and contractors.

Requirements

  • Support implementation of MATARAT and SJ governance processes and procedures across JEDCO projects.
  • Maintain PMO trackers, registers, action and decision logs, and governance records.
  • Coordinate collection, validation, consolidation, and follow-up of project and portfolio information with relevant teams.
  • Monitor reporting deadlines, submissions, and compliance with PMO and MATARAT requirements.
  • Support project health checks, audits, governance reviews, and corrective-action tracking.
  • Maintain the JEDCO project and portfolio master register, including status, budget, cashflow, forecast, milestones, scope, schedule, risks, and changes.
  • Support PMIS administration and day-to-day use; platforms may include Aconex, Primavera, Unifier, Autodesk Construction Cloud, SAP, or similar systems.
  • Prepare and maintain PMO reports, presentations, and Power BI dashboards.
  • Prepare and update process maps using Microsoft Visio; maintain document version control and repositories.
  • Support MATARAT/JEDCO stage-gate schedules, submissions, documentation, approvals, and action tracking.
  • Maintain P3M3 evidence and assessment records, coordinate stakeholder evidence, and monitor improvement actions.
  • Coordinate meetings and workshops, circulate minutes, and follow up on outstanding actions with internal and external stakeholders.

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