Project Lead

About Vibes Events

About the role

Location and working hours

• Role location is Abu Dhabi, UAE; reports to the Project Manager.
• Working hours are 9:00 AM–6:00 PM on weekdays and alternate Saturdays, with flexibility required during events and peak periods.

Planning translation and coordination

• Translate project scope and execution plans into operational actions for staffing, deployment, and operational flow.
• Coordinate preparation across Project Specialist, Workforce Planning, Logistics, and Project Support functions.
• Identify plan risks, gaps, and conflicts; escalate them and support refinement of execution strategy.

Staffing and readiness

• Validate staffing outputs, staff lists, schedules, role allocations, and briefing materials.
• Lead readiness checks covering staffing confirmations, finalized schedules, and communications; confirm staff allocations and supervisor briefings.
• Escalate staffing gaps and align staffing with budget, operational needs, and client expectations.

Execution, quality, and reporting

• Support the Onsite Project Manager during event execution by monitoring staffing adherence, operational flow, and team coordination.
• Conduct pre-event briefings when the Onsite Project Manager is absent and ensure staff meet grooming, dress code, punctuality, and readiness standards.
• Monitor quality, SOP and service-standard adherence; identify deviations and initiate corrective actions.
• Maintain accurate staffing records, attendance, and documentation; support operational and incident reports, staffing summaries, and post-event reviews.
• Provide structured feedback on staff, supervisors, and operational challenges and propose process improvements.

Qualifications

• 4–5 years of event operations or project coordination experience; multi-project experience is preferred.
• Bachelor’s degree or diploma in Event Management, Hospitality, Business Administration, or a related field.
• Strong understanding of event operations and staffing workflows across project delivery, workforce planning, and other functions.
• Highly organized, detail-oriented, and able to communicate in a structured way and manage multiple workstreams under pressure.
• Strong English communication skills; Arabic is an advantage.