Administrative Support Coordinator
Role Overview
Support the project team before, during, and after the 46th ICMM World Congress of Military Medicine at ADNEC Centre Abu Dhabi.
The description calls the role Conference & Admin Support Executive; the source title is Administrative Support Coordinator.
The engagement requires an immediate start and runs until 30 November 2026.
Key Skills for This Role
Full Job Posting
Role overview
Support the project team before, during, and after the 46th ICMM World Congress of Military Medicine at ADNEC Centre Abu Dhabi.
The description calls the role Conference & Admin Support Executive; the source title is Administrative Support Coordinator.
The engagement requires an immediate start and runs until 30 November 2026.
Location and work arrangement
- The role is based onsite at ADNEC Centre, Abu Dhabi, UAE.
- Full-time onsite availability is requested.
Before the event
- Collate speaker documents for permit applications and other requirements.
- Provide administrative support, correspondence, and follow-ups.
- Prepare reports, presentations, and dashboards in Excel and PowerPoint.
During the event
- Support session, workshop, and speaker coordination.
- Upload presentations in the speaker ready room and keep on-screen visuals in line with the programme.
- Liaise with venue and operations teams about real-time changes and carry out other event tasks.
After the event
- Support event survey summaries and documentation.
- Help prepare the post-event summary report.
Candidate requirements
- Proven conference or event coordination experience.
- Advanced Excel skills, including trackers, data clean-up, and summaries, plus strong PowerPoint skills.
- Organized and detail-oriented, able to manage multiple deadlines, with clear professional written and verbal communication.
- Immediate availability and ability to work full-time onsite at ADNEC.
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