Procurement Manager

Role purpose

Procurement strategy and planning

• Develop and improve procurement plans, procedures, systems, and sourcing strategies aligned with company policy and operational objectives.
• Work with project managers, engineering and technical teams, stores, finance, and logistics to forecast needs and align schedules with project programmes, budgets, and lead times.
• Review requisitions for complete specifications, quantities, approvals, and documents; prioritize critical and long-lead items.
• Advise management on market trends, supplier availability, lead times, technical alternatives, and procurement risks.

Supplier sourcing and negotiation

• Identify, prequalify, and evaluate suppliers, manufacturers, engineering and MEP vendors, contractors, and service providers; maintain an approved supplier database.
• Assess technical capability, quality, certifications, price, delivery reliability, warranties, after-sales support, spare-parts availability, and commercial terms.
• Obtain quotations, prepare technical-commercial comparisons, and negotiate prices, payment terms, delivery schedules, warranties, and other conditions.
• Review supplier performance and develop alternative sources to reduce dependency and risk.

Procurement execution and materials

• Oversee the full procurement cycle from approved requisition and specification review through quotation evaluation, approvals, purchase order, delivery, inspection, and payment documentation.
• Ensure purchase orders are accurate, authorized, and tracked; document and obtain approval for variations, substitutions, price changes, and deviations.
• Coordinate with project, site, technical, stores, and logistics teams on specifications, quantities, quality standards, and approved alternatives.
• Monitor stock levels, shortages, excess, and slow-moving items; ensure deliveries have purchase orders, delivery notes, goods received notes, and inspection records.
• Participate in stock counts and reconciliation, and promptly escalate risks to critical materials or delivery dates.

Importation, shipping, and logistics

• Coordinate international shipments with freight forwarders, shipping companies, clearing agents, transport providers, port authorities, and other stakeholders.
• Track dispatch, shipment status, estimated arrival, customs clearance, and final delivery; coordinate receipt and handover to stores or logistics.
• Monitor duties, taxes, freight, port, and clearance costs to help prevent avoidable demurrage, storage charges, and delays.
• Coordinate import documentation, cost estimates, payments, and clearance requirements with finance and relevant authorities.

Budget, compliance, and risk

• Align procurement with approved budgets, bills of quantities, material schedules, and procurement plans; monitor expenditure and commitments against budgets and purchase orders.
• Identify savings through competitive sourcing, negotiation, bulk purchasing, alternative sourcing, and value engineering without compromising quality or technical compliance.
• Maintain transparency, confidentiality, segregation of duties, and compliance with procurement policy, approval matrix, and applicable requirements.
• Escalate supplier failure, price volatility, shortages, delays, quality concerns, fraud risks, conflicts of interest, unauthorized purchases, and policy violations.
• Maintain traceable records and support internal and external audits.

Team leadership, records, and reporting

• Supervise and allocate work to procurement staff; provide guidance, coaching, and input to performance and development reviews.
• Maintain procurement records, including requisitions, quotations, evaluations, purchase orders, agreements, delivery and goods-received records, import documents, invoices, and supplier evaluations.
• Prepare reports and trackers on outstanding orders, critical materials, delayed deliveries, supplier performance, imports, risks, commitments, and corrective actions.
• Protect confidential commercial, supplier, pricing, contractual, technical, and project information; perform other reasonable duties assigned by management.

Reporting and working relationships

Requirements

• Procurement must align with approved budgets, technical specifications, project programmes, quality standards, and delivery schedules.
• Coordinate procurement requirements with project managers, engineering and technical teams, stores, finance, and logistics.
• Maintain transparency, confidentiality, segregation of duties, and compliance with procurement policy, approval requirements, and applicable requirements.
• Supervise and allocate work to procurement staff, providing guidance and coaching.
• Protect confidential commercial, supplier, pricing, contractual, technical, and project information.