Construction Administrator Specialist

Role overview

Document control and contracts

• Maintain project and company records, including drawings, reports, specifications, correspondence, and transmittals.
• Control document numbering, filing, revisions, version tracking, distribution, archiving, and obsolete-document removal.
• Maintain contract and agreement registers and track status, expiry dates, renewals, and required documentation.

Administration and coordination

• Provide administrative and secretarial support to Projects and Operations departments and prepare formal correspondence and reports.
• Manage communications and schedule meetings, appointments, travel, site visits, and official engagements.
• Prepare meeting materials, take and circulate minutes, maintain action trackers, and follow up on outstanding actions.
• Coordinate among technical teams, management, consultants, contractors, and other stakeholders.
• Support technical submissions, drawing registers, document logs, approvals, and related project records.
• Handle sensitive information with discretion and follow company documentation standards.

Qualifications and experience

• Diploma or bachelor's degree in Business Administration, Office Management, Engineering, Construction Management, or a related field.
• Five to eight years of relevant administration, secretarial, document-control, or similar experience.
• Required experience in an engineering consultancy, construction company, or technical office.

Skills and knowledge

• Strong knowledge of administrative systems, document control, records management, and office coordination.
• Understanding of construction documents, technical drawings, reports, and correspondence.
• Excellent written and spoken English, including minute-taking, report-writing, and document-formatting skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Attention to detail, accuracy, confidentiality, organization, and ability to manage competing priorities.

Location and work arrangement

• The description requires willingness to relocate to Garowe, Puntland, Somalia.
• Work location is in person.

Company provisions

• The company lists remuneration, accommodation, utilities, internet, relocation support, transportation, airfare, visa, work permits, and travel or entry facilitation.