Personal Assistant to The Chairman

Role purpose

Calendar, meetings, and communication

• Manage the Chairman’s calendar, coordinate meetings, anticipate conflicts, and prepare daily schedules and briefing notes.
• Coordinate Board and senior-management meetings, including agendas, documentation, logistics, minutes, and action follow-up.
• Serve as the primary contact for the Chairman’s office; screen calls, correspondence, and visitors and direct information promptly.
• Prepare and review letters, memoranda, presentations, and reports, and draft correspondence for the Chairman’s approval.

Travel, office, and stakeholders

• Arrange business travel, accommodation, itineraries, and briefing documents; research stakeholders and prepare meeting briefs.
• Oversee the office, maintain secure physical and digital files, and establish systems to manage priorities.
• Liaise with Board members, senior executives, departments, and external partners; maintain contact records and obtain requested updates.

Projects and administration

• Coordinate and monitor special projects and confidential assignments; prepare decision-support presentations, summaries, and reports.
• Monitor deadlines and commitments, escalate matters as appropriate, and undertake other duties assigned by the Chairman.

Experience and qualifications

• Proven experience as a Personal Assistant; experience supporting a Chairman or senior executive is preferred.
• Fluent written and spoken English with excellent drafting skills.
• Advanced proficiency in Microsoft Office and electronic calendar systems.
• Knowledge of business etiquette and protocol; strong organization, time management, and prioritization skills.
• Able to handle confidential information discreetly, work under pressure, and accommodate flexible hours when required.
• Arabic proficiency is a strong advantage; German proficiency is preferable.

Personal qualities

• The source emphasizes organization, attention to detail, sound judgment, integrity, resilience, multitasking, discretion, adaptability, initiative, and professional communication at senior levels.