Personal Assistant to Chief Executive Officer

About This Role

Personal Assistant to the CEO | Dubai, UAE | FREE AI Certification Dubai, UAE |

Onsite when CEO is in-country; Hybrid during travel periods | Monday – Friday | 8:00 AM – 5:00 PM UAE Time

You are the operational backbone behind a global CEO — managing everything from complex international travel and multi-property household operations to UAE government documentation and vendor coordination across five countries.

This role exists to ensure the CEO's personal and professional world runs seamlessly, regardless of time zone, location, or complexity. You will own the logistics, the systems, and the follow-through — so the CEO never has to think twice.

This role is best suited for individuals who are highly discreet, exceptionally organized, and thrive in high-trust, low-oversight environments where anticipating needs is just as important as executing them.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• Prior experience in a Family Office environment, UHNW/HNW household, or complex executive support role managing international schedules and logistics
• Strong understanding of discretion, confidentiality, and the expectations of a high-trust personal support role
• Experience managing multi-country logistics, properties, or assets across multiple time zones
• Proven ability to coordinate vendors, service providers, and household staff with minimal direction
• Proficiency in Microsoft Office tools (Outlook, Excel, Word, Teams) and task management platforms
• Strong written and verbal communication skills for liaising with executives, agencies, and government offices

STRONG SIGNALS

• Experience handling UAE visa applications, PRO services, or government-related documentation in the Middle East
• Familiarity with creating and maintaining SOPs for household, travel, or administrative workflows
• Exposure to AI tools or automation platforms used for scheduling, task tracking, or operations management
• Experience supporting founders or C-suite executives who operate across multiple countries and residences
• Naturally proactive — you anticipate what is needed before being asked

RESPONSIBILITY PILLARS

Travel Coordination & Backup Support

• You own the CEO's global movement end-to-end — from booking to contingency.
• Manage and book all travel arrangements including flights, hotels, transfers, and itineraries.
• Maintain backup options for last-minute disruptions and changes.
• Ensure all visa, entry requirements, and travel documentation are valid and current at all times.

UAE & Middle East Administrative Support

• You are the operational link between the CEO and UAE government requirements.
• Handle visa applications, renewals, and government-related documentation in UAE and the wider Middle East.
• Liaise with local agencies, PRO services, and government portals on the CEO's behalf.
• Support company setup-related administrative requirements in the UAE as needed.

Multi-Property Home Operations (Global)

• You ensure every residence is always ready — regardless of which country the CEO is headed to next.
• Create and maintain SOPs for running and standardizing homes in London, Delhi, Dubai, Cebu, and Bali.
• Coordinate with local household staff, cleaners, drivers, and service providers across all locations.
• Ensure consistency in standards, supplies, and operational readiness across all five properties.

Local Dubai Operations & Purchases

• You execute on the ground in Dubai — fast, accurately, and without follow-up needed.
• Manage and execute local purchases covering personal, household, and operational needs.
• Coordinate with vendors, service providers, and suppliers with proper documentation and expense tracking.

Insurance, Asset Tracking & Events

• You ensure nothing lapses — not a policy, not a renewal, not a detail.
• Maintain and monitor insurance policies for properties, vehicles, and medical coverage globally.
• Track renewal dates, coverage status, and compliance requirements with zero gaps.
• Assist with coordination and logistics for local events under AICoaches.com including venue, guests, and vendors.

SOP Development, AI Integration & Process Building

• You continuously improve how personal and household operations run.
• Develop detailed SOPs for all personal, household, and administrative workflows.
• Identify opportunities to automate repetitive tasks using AI tools such as Claude, OpenAI tools, or AI agent platforms.
• Ensure all systems are transferable, scalable, and documented so operations run regardless of staffing changes.

ABOUT GOTEAM

Founded in 2014, GoTeam is a global outsourcing and AI-enabled operations partner that builds and manages high-performing offshore teams for international clients. We combine Filipino talent with structured systems and modern technology to deliver reliable, scalable support across business functions. Great Place to Work® certified for five consecutive years, GoTeam operates at the intersection of operational excellence and people care.

GoTeam is a People-First Organization

Values: We believe in empowering our team members with growth, stability, and purpose—building careers, not just filling roles.

Benefits: Industry-leading HMO with dependent coverage, ₱1M life insurance, 25 paid time-off credits, company-provided equipment, Masterclass and LinkedIn Learning access, wellness programs, and family support services.

Giving back: Through GoTeam Cares , we create opportunities for our people to contribute meaningfully to Filipino communities.

GoTeam is an AI-Driven Organization

We are committed to jointly: (1) empowering the next generation with AI and (2) an action orientation grounded in Gratitude, Humility, and a thirst for Discovery . At GoTeam, the entire internal team is supported by a public commitment to AI, including:

• Educating 100,000 Filipinos on AI
• The GoTeam Founder, Matt Kesby’s book “Untangling AI” and two associated businesses: Multiplai.tech and aicoaches.com
• Internal staff servicing the business focused solely on AI

Everyone at GoTeam has the ability to and is ENCOURAGED to implement AI. AI is front and center and will be pursued more vigorously going forward— everyone will be EXPECTED to implement AI . You will have unlimited support to drive AI implementations inside the business.

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• 25 paid time-off credits
• 5 service incentive leave (SIL) days after your first work anniversary
• Salary loan access (post-regularization)
• ₱200/day onsite allowance (if applicable to the role)
• Employee discounts and company raffles
• A Strait of Hormuz Relief Allowance of ₱1,000 per month will be provided for the next three (3) months.
• Welcome gift on Day 1
• Opportunity to win a trip to Bali through company programs

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click “Apply”

When you click “Apply,” you’ll be taken to Multiplai Interview Room. Our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you’ll need:

• Stable internet connection
• Desktop or laptop
• Headset

You’ll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with the next steps.

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