Operations & Admin assistant
Role Overview
Full-time, office-based Operations & Admin Assistant role supporting the marketing team.
Work schedule is Monday through Saturday, 9:00 AM to 6:00 PM.
Office location is Dubai Hills or Al Barsha (Art of Living Mall).
Key Skills for This Role
Full Job Posting
Role and schedule
Full-time, office-based Operations & Admin Assistant role supporting the marketing team.
Work schedule is Monday through Saturday, 9:00 AM to 6:00 PM.
Office location is Dubai Hills or Al Barsha (Art of Living Mall).
Administration and records
- Order, activate, and track employee SIM cards; manage correspondence and courier deliveries.
- Prepare, coordinate, file, and monitor contracts and deadlines; handle management requests, including personal errands.
- Maintain internal reports and reporting documentation.
- Track company assets, including IT equipment, devices, and supplies, including distribution and returns.
Employee and vendor support
- Track employee leave and maintain leave records; track birthdays and organize greetings.
- Provide basic HR documentation support, assist with future onboarding, and answer routine team questions.
- Source and coordinate local vendors, request quotations, place orders, and monitor deadlines and quality.
- Manage work-related chats and communicate with employees and vendors through messaging apps.
Requirements
- 1–2 years of experience in administrative support, office management, operations coordination, or a similar role.
- Based in Dubai and comfortable working onsite six days per week; UAE work experience is preferred.
- English proficiency for routine business correspondence and communication with local suppliers and vendors.
- Fluent Russian is a plus.
- Confident use of MS Office or Google Workspace, including spreadsheets, documents, reports, and databases.
- Strong organizational, communication, interpersonal, and coordination skills; attention to detail and accountability.
- Able to prioritize and multitask, work independently, coordinate vendors, and handle varied administrative requests.
Benefits
- Fixed salary, visa sponsorship, medical insurance, and annual paid leave.
- Modern office, collaborative team, and professional growth and career development opportunities.
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