Officer - Ethics & Business Integrity

Policies, Systems, Processes & Procedures

• Follows all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

• Demonstrates compliance to organizations values and ethics at all times to support the establishment of a values driven culture within the organization.

• Contribute ideas to enhance EGAs ethics & compliance program.

• Publishes ethics & compliance policies and procedures on the intranet.

• Provides accurate and helpful advice to employees on the Code of Conduct and other ethics & compliance policies, procedures, processes, and standards.

• Implements the gifts & entertainment process, seeking advice and escalating issues as appropriate:

  • Reviewing and updating the policy/procedure, as necessary.

  • Reviewing and advising on gifts & entertainment declarations.

  • Maintaining the Gifts & Entertainment Register.

  • Promoting awareness and understanding of requirements and expectations to ensure ethical decision-making and compliance with the procedure.

  • Providing analysis and data to the Ethics & Compliance Associate Manager.

• Implements the conflicts of interests process, seeking advice and escalating issues as appropriate:

  • Reviewing and updating the policy/procedure, as necessary.

  • Reviewing and advising on conflict-of-interest declarations in accordance with guidelines.

  • Maintaining a record of positive conflict of interest declarations, and mitigation steps.

  • Promoting awareness and understanding of requirements and expectations to ensure ethical decision-making and compliance with the procedure.

  • Providing analysis and data to the Ethics & Compliance Associate Manager.

• Assists with third party due diligence screening, explaining requirements to business areas, ensuring a good level of user understanding of screening requirements, conducting searches, and reviewing search results.

Issues and risks

• Looks out for emerging ethics & compliance issues and risks, updating the Ethics & Compliance Associate Manager, and suggesting ways to enhance the EGA ethics & compliance program.

Training and Awareness Implementation

• Maintains an annual training calendar.

• Co-ordinates with different areas of the business to understand and respond to their training needs, identifying and suggesting opportunities for training and awareness.

• Develops, in consultation with the Ethics & Compliance team, training and awareness content on the Code of Conduct and other related ethics and compliance issues. This may include:

  • Preparing content for e-learning delivered via the LMS, Axonify or other platforms.

  • Preparing PowerPoint presentations.

  • Arranging supporting materials (quiz, case studies, posters, prizes etc .)

  • Liaising with relevant internal teams and external service providers.

• Delivers training as per defined standards:

  • Liaising with relevant internal teams to arrange the training.

  • Identifying and arranging an appropriate venue / virtual meeting.

  • Arranging invites / enrolments.

  • Promoting awareness via emails / text messages / intranet banners etc.

  • Communicating expectations on completion requirements.

  • Presenting the training as required, including induction training.

  • Maintaining records of course attendance.

  • Responding to queries.

• Maintains a record of completion statistics, providing analysis and data to the