Administrative Officer - Egypt

Overview

Job Role

• Review and analyze English and Arabic documents to ensure accuracy, clarity, and consistency.
• Identify missing information, inconsistencies, or errors and follow up for necessary corrections.
• Assist in improving document review procedures and workflow efficiency.
• Evaluate daily workload and coordinate tasks to ensure timely completion.
• Conduct monthly system checks to identify incomplete or outdated records.
• Manage multiple priorities and work within tight deadlines while maintaining high-quality output.
• Record and manage minutes for weekly team meetings.
• Provide general administrative and office support to the IP team.
• Maintain and organize electronic and physical records and documentation.
• Support communication and coordination with clients and internal departments when required.

Person Specification

• Good organizational and administrative skills.
• Strong communication skills in both Arabic and English.
• Willingness to go the extra mile when needed.
• Good time management and punctuality.
• Ability to communicate effectively at all levels.
• Proactive with a flexible approach to work.
• Strong problem-solving attitude.
• Team player with a positive and professional attitude.

Technical Skills

• Microsoft Word – Intermediate level preferred.
• Microsoft Excel – Intermediate level preferred.
• Microsoft Teams – Intermediate level preferred.
• Microsoft Outlook – Intermediate skills preferred.

Previous Experience

• 1–2 years of general office administration experience, preferably within a law firm, Intellectual Property (IP), or professional services environment.
• Previous experience reviewing legal or administrative documentation is an advantage.

Role Expectations

• Contribute to the overall effectiveness and efficiency of the administration team.
• Demonstrate professionalism, respect, and consideration towards colleagues and clients.
• Maintain awareness of professional behaviour and communication standards.
• Use initiative and work independently when required.
• Support the wider team in day-to-day operations.