Office & Site Coordinator
Role Overview
Supports office and site operations in Dubai through administrative coordination, document management, data entry, and procurement follow-up.
Coordinates communication among the site team, suppliers, and internal departments.
Key Skills for This Role
Full Job Posting
Role overview
Supports office and site operations in Dubai through administrative coordination, document management, data entry, and procurement follow-up.
Coordinates communication among the site team, suppliers, and internal departments.
Key responsibilities
- Perform daily data entry and maintain accurate, up-to-date records.
- Organize, maintain, and archive project documents and files; handle incoming and outgoing correspondence.
- Prepare and maintain Excel sheets, tracking logs, and reports.
- Prepare purchase requests and follow up on purchase orders.
- Coordinate supplier quotations, material availability, and delivery schedules.
- Follow up on material deliveries and maintain records of quotations, invoices, and delivery notes.
- Coordinate between the office, site team, suppliers, and internal departments.
- Follow up on administrative and procurement requirements at office and site levels.
- Ensure proper filing of site-related transactions and provide general administrative support.
Requirements
- Previous experience in administration or coordination; construction industry experience is preferred.
- Good working knowledge of Microsoft Excel, Word, and Outlook.
- Good English communication and written correspondence skills.
- Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
- Ability to coordinate with suppliers and internal teams and follow up on pending tasks.
- Flexibility to work between the office and project sites in Dubai.
Pay
- Pay is AED 5,000–6,000 per month.
Work location
- Work is in person and requires flexibility between the office and project sites in Dubai.
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