Office Operations Executive

Job Summary

Key Responsibilities

• Manage the daily operations of the office to ensure efficiency and professionalism.
• Oversee office supplies, stationery, pantry items, and inventory, ensuring timely replenishment.
• Coordinate with vendors, service providers, landlords, and maintenance teams for office requirements.
• Maintain office equipment and arrange servicing and repairs when required.
• Monitor office cleanliness, hygiene, and overall workplace standards.
• Coordinate with HR, Finance, Sales, and Management to ensure seamless operational support.
• Maintain company records, operational files, contracts, and documentation.
• Handle courier services, incoming and outgoing correspondence, and document management.
• Assist in organizing company meetings, events, training sessions, and corporate activities.
• Manage travel bookings, accommodation arrangements, and meeting logistics when required.
• Ensure company policies and operational procedures are implemented and followed.
• Track operational expenses and process vendor invoices for payment.
• Support onboarding by preparing workstations, access cards, equipment, and office requirements for new employees.
• Monitor company assets and maintain an updated asset register.
• Identify process improvement opportunities to enhance office efficiency and productivity.
• Perform additional administrative and operational duties as assigned by management.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 2–4 years of experience in office administration or operations.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Strong problem-solving and time management skills.
• Ability to work independently and handle multiple priorities.
• Experience in the real estate industry is an advantage.

Preferred Skills

• Vendor and facility management.
• Inventory and asset management.
• Documentation and record keeping.
• Budget tracking and expense monitoring.
• Process improvement mindset.
• Professional attitude with strong attention to detail.
• Pay: From AED1.00 per month

Application Question(S)

• What is your current salary?
• What is your visa status?

Experience

• Office Operations: 1 year (Required)