HR Operations and Office Manger

Job Summary

Key Responsibilitieshuman Resources Operations

• Manage the end-to-end employee lifecycle, including recruitment coordination, onboarding, probation, confirmations, promotions, transfers, resignations, and offboarding.
• Prepare and issue employment contracts, offer letters, salary revision letters, warning letters, termination letters, experience certificates, and other HR documentation.
• Maintain accurate and confidential employee records, personnel files, and HR databases.
• Coordinate monthly payroll inputs, including attendance, leave, overtime, commissions, incentives, deductions, and final settlements.
• Ensure payroll data is accurate and submitted within deadlines.
• Monitor employee attendance, leave balances, and absenteeism.
• Ensure compliance with UAE Labour Law, company policies, MOHRE regulations, and WPS requirements.
• Coordinate visa processing, labour contracts, Emirates ID renewals, and related documentation with the PRO.
• Handle employee relations, HR queries, disciplinary processes, grievance handling, and policy implementation.
• Support performance management, employee engagement initiatives, and training coordination.
• Prepare HR reports, dashboards, and workforce analytics for management.

Office Management & Administration

• Oversee the day-to-day operations of the office to ensure a safe, efficient, and well-maintained working environment.
• Manage office facilities, maintenance, housekeeping, utilities, office equipment, and general administration.
• Supervise reception and administrative support staff where applicable.
• Manage procurement of office supplies, furniture, equipment, and consumables while maintaining cost efficiency.
• Maintain office inventory and company asset registers.
• Coordinate with vendors, contractors, landlords, and service providers to ensure timely delivery of services.
• Review administrative expenses and support budget control initiatives.
• Organize company meetings, internal events, and staff engagement activities.
• Coordinate travel arrangements, accommodation, transportation, and logistics for employees and management when required.
• Ensure compliance with workplace health, safety, and office security standards.
• Develop and implement office policies and administrative procedures to improve operational efficiency.

Operational & Management Support

• Support senior management with administrative and operational initiatives.
• Develop and improve HR and office operational processes.
• Prepare monthly operational reports and management updates.
• Maintain company records, licenses, insurance documents, and administrative files.
• Coordinate communication between departments to ensure smooth business operations.
• Identify opportunities to improve efficiency, reduce operational costs, and enhance employee experience.
• Perform additional HR and administrative responsibilities as assigned by management.

Qualifications

• Bachelor's Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 4–7 years of experience in HR Operations, Office Management, or Administration.
• UAE experience is highly preferred.
• Experience in the real estate industry is an advantage.

Skills & Competencies

• Strong knowledge of UAE Labour Law, HR operations, MOHRE procedures, WPS, and payroll coordination.
• Excellent office management and administrative skills.
• Strong leadership and people management abilities.
• Exceptional organizational and multitasking skills.
• Excellent verbal and written communication skills.
• High level of integrity, professionalism, and confidentiality.
• Strong analytical and problem-solving abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Ability to work under pressure and manage multiple priorities effectively.

Key Performance Indicators (Kpis)

• Timely and accurate onboarding and offboarding processes.
• Payroll coordination completed accurately and within deadlines.
• Compliance with UAE Labour Law, MOHRE, and company policies.
• Accuracy and completeness of employee records and HR documentation.
• Office operations maintained with minimal disruption.
• Vendor performance and timely completion of facility-related services.
• Cost-effective procurement and office expense management.
• Employee satisfaction with HR and administrative support.
• Timely submission of HR reports and operational updates.
• Continuous improvement of HR and office operational processes.
• Pay: Up to AED5,000.00 per month

Application Question(S)

• What is your current salary?
• What is your visa status?

Experience

• Office management: 1 year (Required)

Location

• Dubai (Required)