LOGISTICS & MIS EXECUTIVE

Role overview

MIS and reporting

• Generate daily, weekly, and monthly sales reports by SKU, account, and region.
• Maintain warehouse stock-in, stock-out, ageing, and physical-count reconciliation reports.
• Track vehicle trips, load efficiency, idle time, and fuel and maintenance costs.
• Build management dashboards using advanced Excel or Google Sheets and flag discrepancies, slow-moving stock, and underutilized assets.

Logistics and documentation

• Coordinate inbound and outbound shipment documents, including invoices, packing lists, delivery notes, and LPOs.
• Prepare and verify customs documents such as Bills of Entry, Certificates of Origin, Health Certificates, and HS codes.
• Coordinate with customs and clearing agents, track shipments end to end, and escalate delays.

Regulatory liaison

• Coordinate Dubai Municipality trade licence renewals, food import permits, health and hygiene certifications, facility inspections, and approvals.
• Maintain Halal certification, food safety permit, and warehouse licensing records and track renewal deadlines.
• Use Dubai Trade and Mirsal portals for permit applications and clearances.

Payments and coordination

• Follow up on customer receivables, maintain invoice ageing reports, and escalate overdue or high-risk accounts.
• Coordinate cash and cheque deposits, reconcile daily collections against sales, and maintain petty cash records.
• Coordinate between warehouse, sales, and finance teams and support ad hoc operational and reporting requirements.

Requirements

• A valid UAE driving licence is mandatory.
• Two to five years of logistics, supply chain, or MIS/reporting experience; FMCG, frozen food, or food trading experience is preferred.
• Strong MS Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and dashboards; ERP and inventory systems familiarity is a plus.
• Working knowledge of UAE customs procedures and experience liaising with Dubai Municipality or similar regulatory bodies.
• Basic understanding of trade finance, receivables management, and banking procedures.
• Good English communication skills; Arabic or Hindi is a plus. Organized, deadline-driven, and comfortable managing multiple reporting cycles.

Preferred qualifications

• Cold-chain or frozen food logistics experience is preferred.
• Dubai Trade or other customs/trade portal familiarity is preferred.
• Vehicle fleet or third-party transport vendor management experience is preferred.

Pay

• Pay is AED 3,000–4,000 per month.

Work location

• Work location is in person; the role includes regular travel for site visits, bank runs, and municipal coordination.