Logistics & MIS Executive

Role overview

MIS and reporting

• Prepare daily, weekly, and monthly sales reports by SKU, customer, and region.
• Maintain warehouse stock reports, inventory reconciliations, stock ageing, and movement tracking.
• Generate vehicle-utilization and fleet-performance reports; create management dashboards using Advanced Excel and Google Sheets.
• Identify discrepancies, slow-moving inventory, and operational gaps.

Logistics and documentation

• Coordinate invoices, packing lists, delivery notes, and LPOs for shipments.
• Prepare Bills of Entry, Certificates of Origin, Health Certificates, and HS Codes.
• Coordinate with customs authorities and clearing agents, track import/export shipments, and resolve delays.

Regulatory coordination

• Liaise with Dubai Municipality on permits, inspections, food-import approvals, and compliance requirements.
• Maintain food-safety, Halal certification, warehouse licensing, and renewal records.
• Handle applications and clearances through Dubai Trade, Mirsal, and related government portals.

Payments and cash management

• Track customer receivables and maintain ageing reports.
• Coordinate cheque and cash deposits with banks; support petty-cash management and reconciliations.
• Escalate overdue payments and high-risk accounts.

Requirements

• UAE driving licence is mandatory.
• 2–5 years of experience in logistics, supply chain, MIS, or operations roles.
• Mandatory experience in Food & Beverage, FMCG, frozen food, food trading, or cold-chain logistics.
• Strong Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, dashboards, and reporting.
• Knowledge of UAE customs procedures and documentation; experience coordinating with Dubai Municipality and government portals.
• Understanding of receivables tracking, banking processes, and finance support functions.
• Good English communication skills; Arabic or Hindi is an advantage.

Preferred experience

• Cold-chain or frozen-food logistics experience is preferred.
• Familiarity with Dubai Trade and Mirsal portals is preferred.
• Experience managing vehicle fleets or transport vendors is preferred.