HR Recruiter & Onboarding Specialist
Key Skills for This Role
Full Job Posting
Qualifications & Requirements
- Minimum 2–3 years of recruitment and HR administration experience in the UAE; the posting separately lists two years of human resources experience as required.
- Practical experience coordinating onboarding, visa and work permit processing, and medical insurance applications.
- Experience coordinating induction, departmental training, and probation evaluations.
- Familiarity with UAE employment documentation and administrative procedures.
- Strong organization, follow-up, communication, and problem-solving skills; able to manage multiple processes simultaneously.
- Proficiency in Microsoft Office, Excel, HR systems, and tracking tools.
- Excellent English; Arabic is an advantage.
- High attention to detail, confidentiality, accountability, and deadline management.
- Dubai is listed as the required location; work is in person.
Recruitment & Talent Acquisition
- Manage recruitment from job posting and candidate sourcing through interviews, selection, and offer issuance.
- Publish advertisements, source and shortlist candidates, conduct initial HR interviews, and coordinate interviews and assessments with department heads.
- Maintain candidate databases and recruitment trackers; follow candidates through joining and prepare recruitment reports.
Onboarding & Joining Formalities
- Manage onboarding from offer acceptance through completion; prepare and collect employee documents and maintain personnel files.
- Coordinate contracts, work permits, employment visas, approvals, and processing with authorities and authorized PROs or service providers.
- Confirm required legal approvals and documentation are complete before employees start work.
- Coordinate joining schedules, inductions, policy acknowledgments, system access, and departmental introductions; explain applicable HR policies.
- Complete onboarding forms, acknowledgments, and signatures and file them properly.
Medical Insurance Administration
- Manage eligible employees’ insurance applications, collect and verify enrollment documents, and coordinate with providers, brokers, and internal stakeholders.
- Follow applications through approval, policy issuance, and insurance-card availability; track pending applications and resolve documentation issues.
- Maintain insurance records and communicate relevant information to employees; escalate unresolved issues.
Training & Onboarding Follow-Up
- Coordinate individual onboarding and training plans, schedules, and follow-up trackers with department heads and trainers.
- Ensure required departmental training, policy orientation, and job-specific instruction are delivered and documented.
- Monitor employee progress, attendance, task understanding, and readiness; coordinate onboarding and probation evaluations and collect supervisor feedback.
- Escalate training gaps or unsuccessful evaluations and document approved additional training, corrective action, or evaluation extensions.
- Prepare onboarding completion reports and maintain evidence of training and evaluation outcomes.
Records, Coordination & Compliance
- Maintain confidential employee files and track contracts, visa expiry dates, insurance status, probation periods, renewals, checklists, and outstanding documentation.
- Prepare periodic reports covering recruitment, onboarding, visa processing, insurance, and training completion; support other HR administration as assigned.
- Coordinate with management, department heads, Finance, PROs, and insurance providers.
- Follow company policies and applicable UAE employment requirements; protect employee records and personal data.
- Do not make unauthorized commitments on salary, benefits, visa approvals, insurance coverage, or joining dates; promptly escalate delays and compliance concerns.
- Ensure recruitment, onboarding, insurance, and training activities are documented and traceable.
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