Food & Beverage Coordinator

Role summary

Administrative and colleague support

• Support Food & Beverage and Culinary leaders with daily departmental activities.
• Process manpower requisitions, interview scheduling, onboarding requirements, transfer requests, and colleague administration.
• Coordinate new-hire documentation, uniform requests, system access, colleague files, and onboarding with Human Resources.
• Maintain colleague records, filing systems, organizational charts, vacation trackers, attendance records, and other operational documentation.

Purchasing, records, and reporting

• Raise and track purchase requisitions, material requests, and procurement requirements under established procedures.
• Maintain operational expense, purchase order, invoice, and departmental records for budget controls and financial reporting.
• Prepare departmental reports, presentations, meeting minutes, monthly statistics, productivity reports, and other administrative documents.
• Maintain inventory and asset records for operating equipment, china, glassware, utensils, kitchen equipment, and other assets.

Coordination and compliance

• Coordinate training schedules, colleague certifications, compliance records, and departmental learning activities.
• Monitor expiry and renewal requirements for licenses, permits, contracts, supplier documentation, and mandatory compliance certifications.
• Liaise with Food & Beverage, Culinary, Human Resources, Finance, Purchasing, Engineering, and other departments to support communication and issue resolution.
• Support events, promotions, menu launches, audits, departmental projects, budgets, forecasts, and CAPEX requests as directed.
• Maintain accurate records and handle confidential information professionally and discreetly; follow company policies, administrative procedures, record-keeping requirements, and hospitality standards.

Qualifications

• Diploma or bachelor's degree in Hospitality Management, Business Administration, Hotel Management, or a related field.
• At least 2–3 years of administrative or coordinator experience within Food & Beverage, Culinary, Hospitality, or Hotel Operations.
• Strong understanding of Food & Beverage and Culinary operations, departmental structures, and hospitality administrative processes.
• Proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.
• Strong organization, time management, multitasking, attention to detail, communication, and interpersonal skills; able to collaborate across departments and handle confidential information discreetly.

Preferred experience and systems

• Experience processing recruitment documentation, purchase requisitions, colleague administration, and departmental reporting is preferred.
• Experience with hospitality systems, purchasing platforms, inventory systems, or ERP software is advantageous.