FM Administrator - Emirati future leaders

Job purpose

Administration and purchasing

• Provide general administration and support to the department team; archive documents and maintain document control and filing.
• Prepare expense reports and obtain supervisor approval before submitting them to Finance.
• Coordinate data and approvals for RFQs, quotations, and online purchase requisitions.
• Follow up with suppliers on material delivery to sites and on invoice submission and payment processing.
• Seek client approval for additional site work requested by the Facilities Manager.

Reporting and coordination

• Prepare weekly, monthly, and other reports requested by the Facilities Manager and client.
• Provide administrative assistance on HR-related issues for technical and professional staff.
• Prepare monthly PMS documents and maintain them in FSI.
• Arrange meetings and inductions, attend meetings, and record proceedings.
• Assist the manager with reporting and clerical tasks during busy periods.

Qualifications and experience

• Diploma or Bachelor's degree in Business Administration or a relevant specialization.
• FM-related certification, such as Facility Management Professional, is preferred.
• Requires 3–5 years of experience as an Administrative Officer; relevant FM industry experience is preferred.

Skills and knowledge

• Competencies include adaptability, communication, computer skills, initiative, interpersonal skills, problem solving, quality, results focus, and teamwork.
• Other skills include SAP ERP or Oracle, Maximo, FSI, Adobe Acrobat, and advanced Microsoft Office applications: Excel, Word, PowerPoint, Visio, and Publisher.
• Knowledge of workplace health and safety is required; experience with safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management is specified.
• The role calls for prioritization, deadline management within cost constraints, accurate analysis, proactive problem solving, and working under pressure.