Executive Secretary

Saudi Service Company Limited (SSCL)

Job Purpose

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence, reports, and official documentation.
• Handle incoming and outgoing communications (emails, calls, letters) with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential and business records.
• Coordinate travel arrangements, itineraries, and logistics for executive leadership.
• Assist in the preparation of board meetings, presentations, and briefing materials.
• Track deadlines, follow up on pending tasks, and ensure timely execution of executive priorities.
• Liaise with internal departments and external stakeholders to facilitate smooth communication.
• Support in reviewing contracts, agreements, and other executive documents as required.
• Maintain confidentiality and ensure compliance with company policies in handling sensitive information.
• Identify opportunities for process improvement in executive support and implement efficient solutions.
• Ensure alignment of individual and team efforts with the organization's strategic goals, fostering a culture of collaboration, accountability, and continuous improvement to achieve desired outcomes.
• Perform any additional duties or tasks assigned by the direct supervisor, as required to support departmental and organizational objectives.

Minimum Qualifications

• Bachelor’s degree in business administration, Office Management, or a related field.
• Diploma holders with extensive relevant experience may be considered.

Minimum Experience

• 3–5 years of experience as an Executive Secretary, Administrative Officer, or in a senior secretarial role.

Professional Technical Certificate

• Certification in Office Management, Executive Assistance, or related field preferred.

Key Skills

• Strong organizational and time -management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion and confidentiality.
• Strong interpersonal skills for stakeholder management.
• Detail -oriented with high accuracy in documentation and reporting.
• Problem -solving and multitasking abilities under pressure.
• Professional demeanor and presentation skills.