Executive Secretary

About This Role

Job Summary The Executive Secretary provides high-level administrative support to senior leadership, ensuring efficient operations, effective communication, and organized workflow. This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage complex calendars, coordinate meetings, and arrange travel itineraries
• Prepare, edit, and format correspondence, presentations, and reports
• Screen, prioritize, and respond to inquiries from executives and stakeholders
• Plan and coordinate internal and external meetings, events, and conferences
• Maintain filing systems, records, and confidential information with high accuracy
• Prepare agendas, take minutes, and track action items
• Liaise with internal teams and external partners to ensure timely delivery of tasks
• Support special projects and cross-departmental initiatives as needed
• Monitor and manage office workflow to optimize efficiency

Required Qualifications

• 5-7 years of experience in administrative support or executive assistance
• Strong command of calendar management, travel coordination, and correspondence
• Excellent written and verbal communication skills
• Demonstrated ability to handle confidential information with integrity

Preferred Qualifications

• Experience supporting C-suite executives
• Proficiency in project coordination and event planning
• Advanced MS Office skills (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools
• Comfort working in a dynamic, deadline-driven environment

Skills And Competencies

• Superior organizational and time-management abilities
• Exceptional attention to detail and accuracy
• Strong problem-solving and proactive decision-making
• Professionalism, discretion, and sound judgment
• Collaborative mindset with effective interpersonal skills

Education and Certifications

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred)
• Certifications in administrative management or office administration are a plus