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Executive Assistant to CEO

XAD Technologies
Sharjah, UAE
Full-time
Senior
Onsite
AED 4,000/month
Discovered 4 weeks ago
Executive supportExecutive calendar and task managementOffice administrationMeeting coordination, agendas, and minutesBoard-level meeting managementMicrosoft Word

Full Job Posting

Role responsibilities

  • Manage the CEO's schedule, follow up on assigned tasks, track deadlines, and ensure action items are completed on time.
  • Manage office operations and coordinate executive meetings, agendas, minutes, decisions, and follow-up.
  • Coordinate strategic planning with departments, maintain organizational charts, monitor progress, and update the CEO on business developments.
  • Coordinate high-level meetings with the CEO, Board of Directors, senior executives, and external stakeholders.
  • Prepare executive reports, presentations, dashboards, and business proposals using Microsoft Office.
  • Communicate with internal and external stakeholders while maintaining professionalism and confidentiality.
  • Support international executive activities and travel when required.

Requirements

  • Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
  • At least 5 years as an Executive Secretary, Executive Assistant, or Personal Assistant supporting a CEO, Managing Director, or senior executive.
  • Proven experience coordinating with a Board of Directors and senior management.
  • Professional certification in Executive Secretarial or Office Management is an advantage.
  • Multinational or corporate environment experience is preferred.
  • Excellent verbal and written English communication skills.
  • Strong organization, planning, time management, follow-up, prioritization, and deadline management.
  • Experience organizing executive meetings, preparing agendas, taking minutes, and tracking action items.
  • Advanced Microsoft Office skills, especially PowerPoint, Excel, Word, and Outlook.
  • Ability to prepare executive presentations, reports, and dashboards; knowledge of local and international markets and business practices.
  • Professional discretion, confidentiality, business etiquette, analytical thinking, sound judgment, and strong interpersonal skills.

Compensation

  • Pay is AED 4,000–6,000 per month.

Workplace

  • Work location is in person.

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