Document Controller / Project Coordinator
Role Overview
Support the Implementation Director and project delivery team as a Document Controller / Project Coordinator in a fast-paced construction environment.
The work includes document control, correspondence, meeting minutes, reporting and action follow-up.
Key Skills for This Role
Full Job Posting
About the role
Support the Implementation Director and project delivery team as a Document Controller / Project Coordinator in a fast-paced construction environment.
The work includes document control, correspondence, meeting minutes, reporting and action follow-up.
Responsibilities
- Provide day-to-day administrative and coordination support to the Implementation Director.
- Track project priorities, deadlines and actions; follow up with project managers, engineers, subcontractors, consultants and clients.
- Prepare and track submittals, RFIs, method statements, inspection requests, transmittals and site correspondence.
- Maintain document registers and ensure only the latest approved documents are in use.
- Coordinate meetings, take minutes and maintain an action tracker until actions are closed.
- Draft technical and contractual letters; prepare weekly and monthly reports, dashboards and management presentations.
Requirements
- Bachelor's degree.
- Experience supporting Project Directors, Project Managers or senior management in construction or HVAC projects.
- Solid knowledge of construction documentation and document control.
- Strong MS Office skills, including Word, Excel, PowerPoint, Outlook and Teams/SharePoint.
- Hands-on use of AI tools such as Gemini, ChatGPT or Copilot for drafting, summarising and reporting.
- Excellent written and spoken English; highly organised, detail-oriented and discreet with confidential information.
Preferred experience
- UAE construction or HVAC experience is preferred.
- The application asks whether candidates have experience with Procore, Aconex or Autodesk, and with MEP, HVAC, cooling or energy-efficiency projects; these are not stated as mandatory qualifications.
Pay
- Pay is listed as AED 5.00–AED 6.00 per month.
Workplace
- Work location is in person.
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