Document Controller ( MEP )

Job purpose

Key responsibilities

• Maintain MEP project documentation, including drawings, submittals, RFIs, method statements, material approvals, and correspondence.
• Register, distribute, archive, and track incoming and outgoing documents.
• Coordinate submissions and approvals with project managers, engineers, consultants, and clients.
• Keep drawings and documents current by tracking revisions and versions.
• Prepare transmittals and follow up on pending approvals and comments.
• Maintain electronic and hard-copy filing systems and generate document control reports.
• Compile handover records, including as-built drawings, O&M manuals, warranties, and completion records.
• Ensure compliance with company procedures and project requirements.

Education and experience

• Diploma or bachelor's degree in Business Administration, Engineering, Document Management, or a related field.
• At least 3–5 years of experience as a Document Controller.
• Experience supporting MEP, construction, engineering, or building services projects.
• Experience managing technical drawings, submittals, RFIs, and project documentation.
• UAE/GCC project experience is preferred.
• Document Control certification is advantageous.

Technical skills and competencies

• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience using Electronic Document Management Systems (EDMS).
• Aconex, Procore, Autodesk Construction Cloud, and SharePoint or similar platforms are preferred.
• Ability to manage drawing registers and document tracking logs.
• Knowledge of MEP documentation requirements, document numbering, revision control, and filing systems.
• Strong organizational, administrative, communication, coordination, record management, and reporting skills; attention to detail and ability to meet deadlines.